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Snelling Avenue North Street and Utility Improvements | City of Arden Hills <br />11Project Understanding and Approach <br />prepare punch lists after a final project <br />inspection. <br />Bolton & Menk’s construction observer <br />will be available via phone, email, <br />and text to respond to resident needs <br />throughout construction. Our project <br />team will provide updates and notices <br />as necessary for water shutdowns <br />and access restrictions, making sure <br />residents have access when possible <br />and when needed. We will also <br />respond to commonly-asked questions <br />and requests during the construction <br />process. <br />Nick will provide oversight of our <br />construction observer, administer the <br />construction contract, and facilitate <br />weekly construction meetings. It <br />is anticipated that Nick will spend <br />approximately 10 hours per week on <br />construction manager responsibilities. <br />He will conduct weekly construction <br />meetings virtually with the contractor, <br />prepare progress payments monthly, <br />and prepare change order documents as <br />necessary. <br />Bolton & Menk will provide as-built <br />record drawings to the city for the <br />project. The as-builts will be in PDF <br />form, including redlined elevations and <br />changes made during the construction <br />process and documented by the <br />construction observer during their part- <br />time duties or received separately from <br />the city’s contractor. <br />Anticipated Project Schedule We have developed a schedule detailing the anticipated work <br />tasks, task relationships, deliverable due dates, and completion dates. This schedule is based on our <br />review of the project background, description, and scope of services included in the RFP and our experience <br />on other similar projects. Upon selection, Bolton & Menk will work with city staff and other project partners <br />to revise and update this schedule as needed to ensure successful delivery of this project. <br />Month <br />1.0 Project Coordination <br />1.1 Project Kickoff Meeting with City Staff <br />1.2 Up to Five Design Coordination Meetings with City Staff <br />1.3 Two Meetings/Calls with State Aid Staff <br />1.4 One Meeting with RCWD Staff <br />1.5 Up to Four City Council Meetings and/or Work Sessions <br />1.6 Design Phase Utility Coordination Meeting <br />2.0 Data Collection and Information Review <br />2.1 Review of all Documents Listed Under Task 2 in the RFP <br />3.0 Project Survey <br />3.1 Cummings Lane Project Corridor Survey <br />3.2 Drafting <br />4.0 Design Analysis <br />4.1 Review Task 2 Date w/Field Observations <br />4.2 Review Recommended Scope and Estimates <br />4.3 Prepare Technical Memorandum per RFP Criteria <br />4.4 Review Technical Memo with City Staff <br />5.0 Project Plans <br />5.1 60% Plans, OPC, and Specifications <br />5.2 90% Plans, OPC, and Specifications <br />5.3 100% Plans, OPC, and Specifications <br />5.4 Permitting Submittals <br />6.0 Project Manual/Specifications <br />6.1 Edit Front End Docs and Create Special Provisions <br />6.2 60%/90% Submittals <br />6.3 Final Submittal <br />7.0 Public Engagement <br />7.1 Design Public Information Meeting <br />7.2 Pre-Construction Public Informational Meeting <br />8.0 Bidding Assistance <br />8.1 Bid Documents Posted on Quest CDN <br />8.2 Bidding Questions and Addenda <br />8.3 Bid Opening <br />8.4 Award of Project <br />9.0 Construction Administration <br />9.1 Pre-Con Meeting and Shop Drawing Review <br />9.2 Construction <br />9.3 Punch List and Clean Up <br />9.4 Record Drawings and As-Built Survey <br />Snelling Avenue North Street and Utility Improvements <br />City of Arden Hills <br />November <br />2021-2022 <br />FebruaryAugustSeptemberOctober March April May - OctoberNovemberDecemberJanuary <br /> 11