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Mr. Swearingen | Arden Oaks Street Improvements Proposal for Engineering Services September 2, 2021 Page 6 IV. CITY RESPONSIBILITIES These responsibilities shall be as set forth in Article 8 of the General Provisions and as further described or clarified herein below: A. Designate one individual to act as a representative with respect to the work to be performed, and such person shall have complete authority to transmit instructions, receive information, interpret and define policies, and make decisions with respect to critical elements pertinent to the Project. This individual shall be identified in the signature block area of this Proposal. B. Provide TKDA with access to the site as required to perform services listed in SECTION III. C. Provide reviews of materials furnished by TKDA in a reasonable and prompt manner so that the Project schedule can be maintained. D. Mail materials to residents within the project area. TKDA will provide materials and mailing list. V. ADDITIONAL SERVICES If authorized in writing by the City, we will furnish or obtain from others Additional Services of the types listed below which are not considered as basic services under this Proposal. Additional Services shall be billable on an Hourly Time and Materials basis and such billings shall be over and above any maximum amounts set forth in this Proposal. A. Right-of-way or easement acquisition is not expected for this project, but if certain right-of-way services are needed TKDA can perform or facilitate this work as an additional service. B. It is not expected wetland delineation will be needed. If wetland delineation or permits are needed, TKDA will provide these as an additional service. C. All work is assumed to be completed in 2021 and 2022. If work is performed into 2023 (other than the warranty walkthrough and as-builts), TKDA will amend our unit rates and may need an amendment to avoid exceeding the engineering budget. VI. PERIOD OF SERVICE We will expect to start our services promptly upon receipt of your written acceptance of this Proposal and to complete SECTION III services within by July 31, 2023. As a part of the schedule, plans and specifications will be completed by December 31, 2021 to allow for receipt of bids in February. Segments of the work plan will be completed progressively to facilitate the Project Schedule. In response to the current public health restrictions, TKDA is doing our part to keep projects on track by working remotely whenever possible and consulting with our clients over video- or teleconference. TKDA will advise the CLIENT if circumstances develop beyond our control that will impact the schedule outlined in this Proposal. VII. COMPENSATION Compensation to TKDA for services provided as described in SECTION III of this Proposal shall be on an Hourly Time and Materials basis for a total not to exceed amount of $60,500. Our detailed Project Fee Estimate is attached. Payment shall be made in accordance with Article 3 of the attached General Provisions. The level of effort required to accomplish SECTION III services can be affected by factors which are beyond our control. Therefore, if it appears at any time charges for services rendered under SECTION III will exceed the above, we agree we will not perform services or incur costs which will result in billings in excess of such amount until we have been advised by you that additional funds are available and our work can proceed. VIII. CONTRACTUAL INTENT We thank you for the opportunity to submit this Proposal. We agree that this letter and attachments constitute a contract between us upon its signature by an authorized official of City of Arden Hills and the return of a signed original to us. This Proposal will be open for acceptance for 60 days, unless the provisions herein are changed by us in writing prior to that time.