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Page 1 of 2 DATE: December 13, 2021 TO: Honorable Mayor and City Councilmembers David Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Hamline Avenue Crosswalks and Shorewood Drive Drainage Improvements – Payment No. 2 & Change Order No. 1 (Final) Budgeted Amount: Actual Amount: Funding Sources: $210,000.00 $243,787.95 PIR, Ramsey County Participation & Surface Water Fund Council Should Consider Motions to approve, table, or deny the following: • Change Order No. 1 in the amount of $10,091.00 • Payment No. 2 for the Hamline Avenue Crosswalks and Shorewood Drive Drainage Improvements Project to Pember Companies, Inc. in the amount of $22,173.57 (Includes CO 1). All items need a simple majority for action unless otherwise noted. Background/Discussion On April 12, 2021, City Council approved Resolution 2021-019 Awarding the Hamline Avenue Crosswalks and Shorewood Drive Drainage Improvements contract to Pember Companies, Inc. in the amount of $133,421.65. Pember Companies has constructed the storm sewer and structures on Shorewood Drive. The concrete flume near the bridge has also been completed and the street pavement has been graded for improved drainage and fully restored. Pember Companies also completed the concrete medians, ADA pedestrian ramps and installed the Rectangular Rapid-Flashing Beacons (RRFB) for the Hamline Crosswalk improvements. This project is 100% complete, the contractor has submitted all closeout documents including the IC-134’s, lien waivers & consent of surety for the project, therefore, it is ready for close out and move into the 2-year warranty period. Payment No. 2 is in the amount of $22,173.57. HR Green has provided a recommendation in Attachment A to accept Change Order No. 1 and Payment No. 2 (Attachment B & C). Staff also recommends that Council accept Change Order No.1 and approve Payment No. 2. CONSENT ITEM – 6K MEMORANDUM