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Page 1 of 4 <br /> <br /> <br /> <br />AGENDA ITEM – 1E <br /> <br />MEMORANDUM <br /> DATE: May 16, 2022 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: City Hall Work Space Discussion <br /> <br />Budgeted Amount: Actual Amount: Funding Source: <br />$0 $55,000 (est) Equipment/Building Fund <br /> For Council Consideration <br /> <br />The City Council should consider providing direction on a future layout for City Hall work spaces. <br /> <br />Background <br /> <br />The Personnel Committee discussed the current layout of City Hall and whether or not changes <br />need to be made, these changes would be to organize departments so employees within a <br />department are located closer together and to start to plan for future staffing needs. Currently, all of <br />the offices in City Hall are occupied, two cubicles on the second floor are open and two cubicles <br />are partially utilized by either temporary staff or a consultant. Attachment A provides a current <br />layout (note, the configuration of cubes may be slightly different than the rendering). Three <br />different options were discussed: 1. Moving a whole department upstairs (Public Works), 2. <br />Transforming the second floor into a “c-suite”, or 3. Making changes to the lobby and/or basement <br />and buildout staffing areas. Option 1 was generally agreed to as the favored choice. See below for a <br />brief explanation of each. <br /> <br />Option 1: Moving a department to the second floor (recommended option) <br />This option was considered to be the most cost efficient and logical if the intent is to put a whole <br />department together. The Personnel Committee discussed which department makes sense to move <br />upstairs, and took into consideration factors, such as, space needs, future staffing needs, and who <br />interacts with the public at the front desk most often. The department that interacts most with the <br />public, other than admin, is Community Development, this includes working with contractors that <br />come in for permits and residents asking questions about zoning. Finance is likely second due to <br />utility billing customers and questions. Public Works does work with customers, but to a lesser <br />extent, furthermore Public Works is often out in the field on job sites. It is also projected that <br />Public Works may need two to three additional staff in the future. This option would be broken <br />down into two phases, the first phase starting on the second floor. The second floor could <br />accommodate the additional employees. However, it would require changes to the current layout,