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Parks, Trails & Recreation Committee Meeting Minutes July 26, 2022 <br />Page 5 <br />A motion was made by Chair Hinton and seconded by Committee Member Deitz to have staff <br />move forward with creating a QR code to use in the parks and other places to facilitate a <br />parks survey. Motion passed 6-1. <br />C.Website Request Tracker <br />Staff Liaison Vaughan stated that residents go to the City website to report a concern. In the <br />Public Works section it could be something such as a parks or facility maintenance concern, or a <br />tree inspection. When a concern is reported it is directly routed to the Public Works staff, who <br />create a work order for the appropriate staff to complete. <br />Committee Member Poelzer said the process works smoother if you have an account set up. She <br />felt the thing that stops people from reporting is the number of blank spots on the form, however <br />not every blank needs to be filled in to make a report, as most information can be added in the <br />comments. You get an automatic email response saying your concern was submitted and staff gets <br />back to you to say what was done about your concern. <br />Committee Member Dietz was curious about the volume of request tracker submittals. <br />Staff Liaison Vaughan said he wasn’t sure as he was only forwarded concerns having to do with <br />recreation, but he could find out that information. <br />D.Volunteer Update <br />Committee Member Poelzer said the process is working well and staff has been very responsive <br />in getting information to the volunteers and organizing with other staff. <br />Chair Hinton asked if there were enough projects to give to volunteers. <br />Staff Liaison Vaughan said he is always open to ideas for volunteers, and committee members <br />could create lists as they are walking through their specific parks. For instance, he was thankful to <br />have a list about what needed to be done at Floral Park when the group from Kansas City needed a <br />last minute project. <br />Committee Member Poelzer said with a list she could also get in touch with her contacts to <br />suggest potential projects for their groups. She noted there are two forms that need to be <br />completed by anyone that volunteers. She suggested that committee members keep their forms on <br />file with staff. <br />Staff Liaison Vaughan highlighted recent volunteers from Boston Scientific, Rolling Hills Church <br />in Kansas City along with resident volunteer George Kruse, and a church group from Washington <br />state. <br />Chair Hinton suggested that volunteers receive a safety vest so others could see they were official <br />volunteers, as a token of appreciation and possibly for liability purposes.