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Up to five subsequent design coordination meetings will be held to Review and discuss the technical design layout during the feasibility stage Discuss 60, 90, and 100 percent plans Determine one additional meeting with topic/need during the course of the project development process To minimize consultant time for the city, we intend to host these meetings virtually. Rice Creek Watershed District. Bolton & Menk has a rich history in designing, permitting, and constructing these types of projects, specifically in communities throughout the RCWD. We know what the RCWD will expect from us, and they are familiar with our permitting submittal packages. This translates to effective communication, uninterrupted project schedules, and cost savings for the City of Arden Hills. Bolton & Menk will facilitate a meeting with RCWD staff to coordinate project goals early in the design process. Specifically, coordination will be required when the project's proposed impervious area and pond dredging quantities are known. We anticipate one additional meeting (two total meetings) prior to final permit submittal, if required, as well as written and verbal communication throughout design, to ensure project timelines are met. Private Utility Coordination. We recognize the statutory requirement to conduct a utility coordination meeting during the design process to verify the accuracy of private utility locations identified by respective owners in the survey drawing, coordinate with private utility owners regarding any improvements they wish to complete in conjunction with the project, and discuss known or potential conflicts between proposed public infrastructure and privately -owned utilities requiring relocation. We have included this scope and associated fee in our proposal to minimize potential for consultant driven contract changes later. Private utility organizations will also be invited to the preconstruction meeting so they will be engaged twice throughout the project process. Similarly, should private utility owners identify a different location of their buried utilities from the location originally surveyed, Bolton & Menk will re -draft the utility location based on maps provided by the utility owner for incorporation into the project plans. Drafting utilities based on plans is likely a reasonable approach given the limited public utility work on this project. We have also included these efforts in our proposed fee to minimize potential for consultant driven changes later. Should risks increase (due to likely/known conflicts with major private utilities, for example), Bolton & Menk can survey/re-survey these private utilities for an additional fee upon city request. GTask 2: Data Collection and Information Review Bolton & Menk will collect and review all the information made available by the city, as laid out in the RFP, including but not limited to city record plans, geotechnical report, pavement condition ratings, sanitary sewer televising, watermain break/leak history, GIS database, field observations, and city design standards. DTask 3: Project Survey Bolton & Menk will conduct a field survey to create a base map identifying above- and below -ground existing features in electronic format at the locations indicated on the project map. The field survey will be conducted from right-of-way to right-of-way for the reconstruction street areas (James Avenue). Additional field survey for the potential Floral Park parking area will be completed from the centerline of Royal Lane to the western tennis court fence, and from the northern edge of the basketball court to the northern edge of the tennis court. A bathymetric survey will be conducted on each of the three pond locations to the edge of water level. The remaining street areas proposed for mill and overlay or reclamation rehabilitation methods will be drafted from curb line to curb line based on an aerial photograph and available as -built information. This collective base map will be used as the basis and background for final design. The field survey will include the following efforts in street reconstruction areas and the Floral Park parking area: • Research county information (section, maps, plats, etc.). Assumes 10 Owner & Encumbrance reports for title and easement research. • Research MnDOT information (such as geodetic monuments). • Submit Gopher State One Call tickets for field markings and maps along all streets. Field markings will be collected on the ground via topographic survey. • Prepare/calculate for field staff (property corner search points, survey collector job file, etc.). • Establish project control based on Ramsey County coordinate system, NAD 83 (2011 Adj.) with elevations based on NAVD 88. • Find field locations of existing conditions and utilities. • Complete structure inventories on existing structures, including rim and invert elevations (assumed 9 total structures along James Avenue). The aerial survey will include the following efforts in street rehabilitation areas: • County GIS parcel linework will be used for right-of-way and property lines • Submit Gopher State One Call tickets to request maps only. No field markings will be requested or collected. • Find field locations of existing conditions and utilities from curb line to curb line based on the aerial photography and provided mapping. • Complete storm structure inventories on existing storm structures just prior to the ultimate outfall to a stormwater management pond