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CITY OF ARDEN HILLS <br /> DATA PRACTICES PROCEDURES <br /> I. Introduction <br /> These procedures are adopted to comply with the requirements of the Minnesota Data Practices <br /> Act (the "Act"), found in the Minnesota Statutes, § 13.025, § 13.03, Subd. 2 and § 13.05, Subd. 5 . <br /> II. Definition of Government Data <br /> Government data is all data kept in any recorded form by the City of Arden Hills. As long as data <br /> is recorded in some way by a government entity, it is government data, no matter what physical <br /> form it is in, or how it is stored or used. Government data may be stored on paper forms, records <br /> or files; in electronic form; on audio or video tape; on charts; maps; etc. <br /> Government data is regulated at the level of individual items or elements of data, so any given <br /> document, record, or file contains many data elements. <br /> III. Responsible Authority <br /> The person who is the Responsible Authority and Data Practices Act Compliance Official is the <br /> City Clerk. The responsible authority has designated certain other City employees to assist in <br /> complying with the Act. These designees are listed on attached Exhibit 1. <br /> IV. Access to Public Data <br /> Al information maintained by the City is pub is unless there is a specific statutory designation <br /> which gives it a private, confidential or non-public designation. The City collects data on <br /> individuals and data not on individuals. This data also has varying degrees of accessibility. <br /> Categories of Classification <br /> Data on Individuals Data Not on Individuals Degree of Accessibility <br /> Public Public Accessible to anyone <br /> Private Non-Public Accessible to data subjects and to <br /> government officials whose duties <br /> reasonably require access. <br /> Confidential Protected Non-Public Accessible only to government <br /> officials whose duties reasonably <br /> require access. <br /> 190435v1 <br /> 4 <br />