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The City's General Records Retention Schedule lists data maintained by the City and its classification. The retention schedule is available on the Minnesota Clerks and Finance Officers Association (MCFOA) website at www.mcfoa.ora or by request at Arden Hills City Hall. A. People Entitled to Access of Public Data. Any person has the right to inspect and copy public data. The person requesting public data also has the right to have an explanation of the meaning of the data. The person requesting public data does not need to state his or her name or give the reason for the request. B. Form of Request. The request for public data may be verbal or written. For requests that are more complicated in nature, it is recommended that the request be in writing, but it is not required to obtain public data. C. Time Limits. • Requests. Requests for accessible public data will be received and processed only during normal business hours. • Response. If copies cannot be made at the time of the request, copies must be supplied to the individual requesting them as soon as reasonably possible. D. Fees. Fees may be charged only if the requesting person asks for copies. If the request is for 100 or fewer black and white, letter or legal size paper copies fees will be charged according to the City s standard photocopying policy attached as Exhibit 2. If the person requests copies of anything other than 100 or fewer black and white, letter or legal size paper copies or electronic transmittal of data, the fee will include the actual cost of searching for, retrieving and copying or electronically transmitting the data. The fee may not include time necessary to separate public information from non-public information. The responsible authority may also charge an additional fee if the copies have commercial value and are a substantial and discrete portion of a formula, compilation, program, process or system developed with significant expenditure of public funds. This additional fee must relate to the actual development costs of the information. V. Access to Data on Individuals. Information about individua people is classified by law as public, private, or confidential. A list of the private and confidential information maintained by the City is contained in Appendix A. A. People Entitled to Access. ➢ Public information about an individual may be shown or given to anyone requesting the information. ➢ Private information about an individual may be shown or given to: • The individual who is the data subject, but only once every six (6) months, unless a dispute has arisen or additional data has been collected. 190435v1 5