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Page 2 of 3 were presented to Council at the Work Session for final comments. On May 22, 2023, the plans and specifications were approved by the City Council and pursuant of Resolution 2023-027, bids were opened on June 5, 2023. At the June 12, 2023 regular Council meeting, City Council decided to table the item to discuss project scope at the June 20, 2023 Work Session. Primary elements of improvements at each park are play structure replacement, play structure container replacement, hard court rehabilitation, trail improvements, ADA improvements, shelter improvements and other amenities. If the project is to move forward, the anticipated schedule would allow for construction to start this summer and final completion late Fall of 2023. There was a total of three bids received. The following table lists the bidders name and their total bid: Bidder Total Bid Peterson Companies, Inc. $816,523.35 Urban Companies LLC $1,001,085.00 Parkstone Contracting LLC $1,323,468.51 All of the bids are higher than the Engineer’s estimate which is $489,617.63. The low bid is 67% higher than the engineer’s estimate. Discussion At the June 20, 2023 Work Session, City Council directed staff to remove the Arden Manor hard court from the scope of the project and pursue future CDBG funds in February 2024 to apply towards construction in the future. Staff contacted Peterson Companies, Inc. to discuss the project scope change and agreed to a change order following award of the contract in the amount of -$115,649.89, which will result in a new contract amount of $700,873.46. In the Project Manual, Sections 13.03 of the Arden Hills Supplementary General Conditions and Section S-32 of the General Requirements state the following: “There will be no adjustment in unit price for increased or decreased quantities. In addition, the Owner reserves the right to reduce certain quantities or delete certain items from each section of the bids as the Owner sees fit, either before or after the Award of Contract.” By recommendation of the City Attorney, the full contract amount should be awarded as bid and followed with a change order at a future regular Council meeting. City staff plans to bring the change order to Council at the July 10, 2023 meeting. Budget Impact The project funding is provided below: