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ARDEN HILLS CITY COUNCIL WORK SESSION — JUNE 20, 2023 10 <br />Public Works Director/City Engineer Swearingen said they track the City water usage for each <br />truck load and hydrant flushing usage is estimated. <br />Mayor Grant thought they had the connection type information from some source. <br />Public Works Director/City Engineer Swearingen said he has heard they do but he hasn't seen <br />it. <br />Councilmember Holden thought there was some information gathered by WSB that should be <br />available to use. <br />Public Works Director/City Engineer Swearingen felt the meter readers are starting to indicate <br />an increase in failures, they could go another year to see what the numbers are for 2023, but he <br />would highly recommend they switch out the readers. <br />City Administrator Perrault added they anticipated doing the consultant work in 2024 and the <br />actual roll out in 2025. <br />Public Works Director/City Engineer Swearingen noted that if Council wanted to be proactive <br />they could begin the process this year. The EPA report needs to be completed by October, 2024. <br />Discussion continued regarding gathering information for the EPA, radio signals and current <br />troublesome meter readings. <br />Mayor Grant directed staff to get back to the Council after they looked for the WSB information. <br />Public Works Director/City Engineer Swearingen said he would wait on hiring a consultant <br />until they were absolutely sure they were moving ahead with replacements, just because of how <br />fast technology changes. He could bring the item back in June, 2024 to hire a consultant, and <br />begin replacement in fall of 2024 with completion in the winter of 2025. <br />6. PULLED ITEMS FROM INFORMATIONAL <br />A. Data Practices Policy Review <br />Councilmember Monson asked for an explanation of the process of what happens when a data <br />request is made. <br />Assistant to the City Administrator/City Clerk Hanson said the Council generally wouldn't <br />find out about a data request unless it was about them. Requests range from building permits, <br />planning cases, employee wage requests, and rental registration. Requests usually come in <br />through the City's website and are directed to admin staff. Requests are tracked by year. There <br />have only been a few that involve the Council. <br />City Administrator Perrault added that if they got a data request for Council information, it <br />would be forwarded to him and he would send it to the Council so they're aware of it. He would <br />work with councilmembers to get the information. Request are filled within a reasonable amount <br />