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190435v1 5 II. PUBLIC DATA ACCESS PROCEDURE The Act, gives all members of the public, the right to inspect and have copies of public data that the City maintains. A. Right to Access Public Data. Any person has the right to inspect and copy public data. The person requesting public data also has the right to have an explanation of the meaning of the data. The person requesting public data does not need to state his or her name or give the reason for the request. B. Form of Request. The request for public data must be in writing to the Responsible Authority. Requests can be submitted online via the City’s website at https://www.cityofardenhills.org/FormCenter/General-Forms-3/Request-for- Information-47 or by submitting the City’s Request for Information/Minnesota Government Data Practices Act form (see Exhibit 4) via email, U.S. mail, fax or in person. C. Time Limits. Requests. Requests for accessible public data will be received and processed only during normal business hours. Response. If copies cannot be made at the time of the request, data must be supplied to the requestor within a reasonable time (Minnesota Rules 1205.0300). D. Fees. Fees may be charged only if the requesting person asks for copies. If the request is for 100 or fewer black and white, letter or legal size paper copies fees will be charged according to the City's standard photocopying policy, attached as Exhibit 2. For more than 100 or fewer black and white, letter or legal size paper copies or electronic transmittal of data, the fee will include the actual cost of searching for, retrieving and copying or electronically transmitting the data. The fee may not include time necessary to separate public information from non-public information When calculating employee time for making copies, the hourly wage of the lowest-paid employee who is able to search for, retrieve, and make the copies shall be used. The responsible authority may also charge an additional fee if the copies have commercial value and are a substantial and discrete portion of a formula, compilation, program, process, or system developed with significant expenditure of public funds. This additional fee must relate to the actual development costs of the information. The City may require pre-payment for copies of data (Advisory Opinion 04-068).