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190435v1 4 CITY OF ARDEN HILLS PUBLIC DATA AND DATA SUBJECT RIGHTS ACCESS PROCEDURES I. INTRODUCTION These procedures are adopted to comply with the requirements of the Minnesota Government Data Practices Act (the “Act"), found in the Minnesota Statutes §13.025, §13.03, Subd. 2 and § 13.05, Subd. 5. Government data means all data collected, created, received, maintained or disseminated by any government entity regardless of its physical form, storage media or conditions of use. The Act, gives you, a member of the public, the right to inspect and obtain copies of public data retained by the City. The Act, also affords individuals certain rights as data subjects. For full Statute language, see Chapter 13, Government Data Practices https://www.revisor.mn.gov/statutes/cite/13 A. Access to Data All information maintained by the City is public unless there is a specific statutory designation which gives it a private, confidential or non-public classification. The City collects data on individuals and data not on individuals. This data also has varying degrees of accessibility. B. Categories of Classification Data on Individuals Data Not on Individuals Degree of Accessibility Public Public Accessible to anyone Private Non-Public Accessible to data subjects and to government officials whose duties reasonably require access. Confidential Protected Non-Public Accessible only to government officials whose duties reasonably require access. C. Responsible Authority The City Clerk is the Responsible Authority and Data Practices Act Compliance Official. The Responsible Authority has designated certain other City employees to assist in complying with the Act. These designees are listed on attached Exhibit 1. The City Clerk or their designee shall review the data practices policy and procedures annually for compliance with the Act.