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190435v1 <br />4 <br />CITY OF ARDEN HILLS <br /> <br />PUBLIC DATA AND DATA SUBJECT RIGHTS ACCESS PROCEDURES <br /> <br /> <br />I. INTRODUCTION <br />These procedures are adopted to comply with the requirements of the Minnesota Government Data <br />Practices Act (the “Act"), found in the Minnesota Statutes §13.025, §13.03, Subd. 2 and <br />§ 13.05, Subd. 5. <br /> <br />Government data means all data collected, created, received, maintained or disseminated by any <br />government entity regardless of its physical form, storage media or conditions of use. The Act, gives <br />you, a member of the public, the right to inspect and obtain copies of public data retained by the <br />City. The Act, also affords individuals certain rights as data subjects. For full Statute language, see <br />Chapter 13, Government Data Practices https://www.revisor.mn.gov/statutes/cite/13 <br /> <br />A. Access to Data <br /> <br />All information maintained by the City is public unless there is a specific statutory <br />designation which gives it a private, confidential or non-public classification. The City <br />collects data on individuals and data not on individuals. This data also has varying degrees <br />of accessibility. <br /> <br />B. Categories of Classification <br /> <br /> Data on Individuals Data Not on Individuals Degree of Accessibility <br />Public Public Accessible to anyone <br />Private Non-Public Accessible to data subjects and <br />to government officials whose <br />duties reasonably require access. <br />Confidential Protected Non-Public Accessible only to government <br />officials whose duties reasonably <br />require access. <br /> <br />C. Responsible Authority <br /> <br />The City Clerk is the Responsible Authority and Data Practices Act Compliance Official. The <br />Responsible Authority has designated certain other City employees to assist in complying <br />with the Act. These designees are listed on attached Exhibit 1. <br /> <br />The City Clerk or their designee shall review the data practices policy and procedures <br />annually for compliance with the Act.