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Ramsey County <br />Other partnering agencies or organizations <br />Articles Final Approval: <br />With the exception of City Council members, written articles will be sent for review to the <br />person(s) who requested the article for inclusion in the newsletter. For example, if an article <br />about the parks is requested, then the Public Works Director will have a chance to review the <br />article and provide any edits and feedback. They may also include other individuals in the review <br />process who are vested in the topic (i.e., Recreation Supervisor, Assistant Public Works Director, <br />etc.). <br />Newsletter Review Process <br />Each newsletter edition will go through multiple rounds of reviews and edits. Below is the order <br />in which each review will occur and who will be included. Note the newsletter is not limited to <br />this review cycle and may consist of more when necessary. <br />• Review #1: City Administrator, City Clerk, Senior Communications Coordinator, and <br />• Review #2: Communications Liaison (content review) <br />• Review #3: City Administrator and City Clerk <br />• Review #4: Customer Service Specialist (proofreading) <br />• Review #5: City Councilmembers (proofreading) <br />• Review #6: City Administrator and City Clerk (content and proofreading) <br />Note — after the newsletter is sent to the printer there is another 1-2 reviews that occur. <br />Post Review Approval <br />After all reviews have been completed, the final step is to approve the newsletter to send to the <br />printer. The City Administrator has final approval of the newsletter. Once the City <br />Administrator approves the final draft of the newsletter, the Senior Communications Coordinator <br />will send that draft to the printing company. <br />Allegra Printing Company <br />Once the newsletter is sent to Allegra (see Newsletter SOP on how to complete this process), <br />they will put it into proper layout and send a proof for review. At that time, the City <br />Administrator, City Clerk, and Senior Communications Coordinator will review the newsletter <br />one final time. If any minor edits need to be made, the Senior Communications Coordinator will <br />send those directly to Allegra. Allegra will then make those edits and send back a final proof for <br />review. <br />Post Allegra Approval <br />The City Administrator, City Clerk, and Senior Communications Coordinator will review the <br />final version of the newsletter that Allegra sent. At that time, the City Administrator will provide <br />final approval, and the Communications Coordinator will notify Allegra the newsletter is ready <br />for print. <br />Delivery <br />