CC 04-08-2002 - Laserfiche WebLink

Home Browse Search

. . . ARDEN HILLS CITY COUNCIL REGULAR MEETING MINUTES APRIL 8, 2002 7 Councilmember Grant asked if the remainder of the balance would go into Fund No. 408. Councilmember Larson asked if they purchased a new generator, where would they put it. Mr. Post [epli ed the generator would be a portable generator, and not a pennancnt one as was previously discussed. He asked if Councilmcmber Aplikowski's motion also included a trailer for thc gcnerator. Mayor Probst asked if they had a place to store thc generator. Mr. Moore replicd it would be stored in the existing maintenance building. Mr. Post replied the estimate they recei ved also included the trailer. He stated the price last was $32,302.00. He stated $35,000.00 would be in the ballpark to purchasc the generator and trailer. Councilmember Larson asked if it was more efficient to purchase the equipment, or should they share resources with another City considering the generator wOLtJd be sitting most of the time unused. Mr. Post rcplicd they could rent a generator. He stated there was a maintenance component to a generator in that they had to use it on a rcgular basis. Councilmcmber Larson asked if thcy had checked with other cities to have access to a generator. Mayor Probst stated this was atl idea worth pursuing. Mayor Probst statcd hc agreed with the spirit of Aplikowski 's motion, but suggested they put all of the money into Fund No. 408 with the understanding that once they had considercd all of the options for the generator, the moncy for the generator would still be available. Councilmember Aplikowski withdrew her motion far further infonnation. Councilmember Larson withdrew his second. Mayor Probst dircctcd staff to research the possibility of sharing a generator with another City. Mr. Lynch stated the City docs belong to a consortium of cities that provides mutual aid in emergency situations. However, nobody had a 200w gcnerator, and if they did, it was not a mobile generator. He also stated even if they could locate a generator, it might not be available at the time it was needed. Councilmember Larson expressed concem about not going forward \vith the Record Retention System. He stated if they did not go Janvard, it would keep getting pushed on the back bumer. Councihnember Aplikowski asked what type of cquipment was needed for thc Record Retention System. Mr. Parrish rcplied they needed to digitize the plans. Hc stated it was State law that the building platlS be saved indefinitely. He indicated thcy were currently off-site and it was difficult to locate them when they wcrc needed. He stated to digitize the plans would cost approximately $8,000.00. He indicated if they went with a one-station concept, which could range from 55,000.00 to $10,000.00 and to scan large fonnat documents, they would nccd a large fOlmat document scanner, which was $7,000.00. He stated if they purchased this cquipment, they would