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<br />ARDEN HILLS CITY COLl\CIL REGULAR MEETING MINUTES <br />APRIL 8, 2002 <br /> <br />8 <br /> <br />. <br /> <br />not need to purchase the service of scanning becausc it could be done in house; they would just <br />need to find someone to do it. He stated thcre would be a hierarchy of needs, but digitizing the <br />plans would be a top priority. <br /> <br />Councilmember Gratlt stated they needed to ability to use the software and purchasing the <br />software without the remainder of the equipment, was not a good value. He asked how much <br />was ncedcd to gct this process started. Mr. PalTish replied they had some of the hardware <br />already, but a large fonnat scanner would be a necessity. On a minimal level, it would be <br />approximately $20,000.00, but this would not include data input. <br /> <br />Mr. Parrish statcd this was something they had been looking at later this summcr and it be part of <br />an overall teclmology plan for the City. <br /> <br />.\10TlO1\: <br /> <br />Councilmember Larson moved and Councilmember Grand seconded a motion to <br />approve moving SI30,000.00 of the operating surplus into Fund 1\0. 408, "Land <br />and Buildings Fund", and leave the remaining $35,000.00 in the General Fund for <br />purchase of a generator. The motion carried unanimously (5-0). <br /> <br />B. Continued Discussion Regarding Staff Reorganization Plan <br /> <br />. <br /> <br />Couneilmember Larson stated sincc the time the original organization chart had been prepared, <br />the chart had already changed. He requested discussion of this issue to see where the Council <br />was, and if they could not come to a conclusion tonight, then they needed to infonn staffto move <br />forward with a proposal that the majority of the Council wanted to see adopted. <br /> <br />Mr. L)~1Ch presented the "Impact of Rcorganization on Budgeted Salaries 2001 and 2002", and <br />"City Reorganization Chart" bench handouts. <br /> <br />Mr. Lynch stated there were still two positions that needed to be f1J1ed. The other positions had <br />been filled. He noted the reason for the minor changes was to bring forward a change to the City <br />that allowed thc City Administrator and staff to function in areas that seemcd to make sense in <br />tenns of the service they were providing to the general public, and also to bring forth a change <br />that wOLlld have the least impact in terms of numbers and dollars. <br /> <br />. <br /> <br />Councilmember Aplikowski expressed concern about the dollar amount. She stated she had a <br />problem that the two positions were not equal in ternlS of pay and rcsponsibility, and stated the <br />two new positions should bc more equal. She expressed frustration that she was still looking for <br />the absolute need for a second person at $60,000.00. She was hoping to be able to explore it with <br />City Administrator beforc it was brought back to a public meeting. She stated hcr main concern <br />was that those two positions were not equal in tenns of pay. She indicated this was a money <br />issue. Mr. Lynch replied the cost for the Director of Administration was an estimated amount, <br />and it did not mean they would bring someone in at that amount. He stated they did not have to <br />bring someone in for $60,000.00. He stated they were waiting for a study to compare to what the <br />market was with respect to salaries. He indicated they could always adjust the salary at some <br />time to make thcm more equal. <br />