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ARDEN HILLS SPECIAL CITY COUNCIL WORKSESSION - JANUARY 8, 2024 2 He reviewed the scope of work and alternates. He explained the difference between reclamation and full depth resurfacing, and mill and overlay. Mr. Fisher discussed the maps showing the north and south halves of the project area. He reviewed the water quality improvements that will be a part of the project or alternates to the project. He noted the Council had approved applying for a storm water management grant, that has been submitted to the Rice Creek Watershed District (RCWD) and that could finance 50% of the SAFL Baffle which is estimated to be about $95,000. Mr. Fisher explained the proposed watermain replacement work on James Avenue, the parallel parking along Royal Lane at Floral Park, and the trail and retaining wall rehab included in the project. He reviewed the RCWD requirements. Mr. Fisher reviewed the summary of preliminary estimated costs that included a 10% contingency and 27% for indirect overhead costs. Final costs will be presented at the February Council meeting. He also reviewed the summary of funding sources, the special assessment process and the application of special assessments. He explained where they were on the project schedule and next steps. Mayor Grant stated that essentially Mr. Fisher was asking for approval to go ahead, and that he has the numbers close enough that Council won't be surprised. Councilmember Monson wondered what the 2023 PMP estimated cost was versus actual. Public Works Director/City Engineer Swearingen said there was a PMP in 2022 where they reconstructed Snelling Avenue North and the Arden Oaks neighborhood. Last year was the roundabout and trails. Councilmember Monson asked why not all of the houses on the James Avenue section weren't being assessed. Mr. Fisher explained that per the assessment policy each property was assessed based on the street address, so the properties not being assessed were not facing James Avenue. Public Works Director/City Engineer Swearingen added that in 2018 they reconstructed Indian Oaks Trail and Indian Oaks Court and those homes were assessed during that project. Councilmember Monson said she assumed the estimates did not include a grant being received. Mr. Fisher replied the estimates are the cost the City will be obligated to, if they get the grant, it would be deducted from one of the funding sources. Councilmember Rousseau asked what kind of feedback they got from residents about the amount of the last PMP assessment. Public Works Director/City Engineer Swearingen said everyone questions what the amount is and if it's relevant to other costs throughout the City, so they go historically back to other projects. He recalled the Snelling Avenue North and Arden Oaks neighborhood had reclaim assessments of around $4,800 per property. He felt the assessments for this project were accurate.