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AGENDA ITEM — 8L ,-ARZEN HILLS MEMORANDUM DATE: January 8, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer Lucas J. Miller, Assistant Public Works Director SUBJECT: Arden Manor Hardcourt Improvements Project — Professional Services Agreement and CDBG Program Budgeted Amount: Actual Amount: Funding Source: $160,000 TBD PIR-Parks, CDBG funds Council Should Consider Motions to approve, table, or deny the following: • Professional Services Agreement with Bolton and Menk Inc. in the amount not -to - exceed $33,695 to complete "Shovel -Ready" Design and Construction Administration of the Arden Manor Hardcourt Improvements Project and application/administration of the Community Development Block Grant. Background/Discussion On July 10, 2023, City Council approved Change Order #1, removing the Arden Manor Park hard court improvements scope of work from the Arden Manor Park and Floral Park Improvements Project Contract with Peterson Companies. City Council gave direction to City staff to pursue future Community Development Block Grant (CDBG) program funding in 2024 to complete the remaining construction items at Arden Manor Park, specifically, the hardcourt. At the December 18, 2023 Work Session, City Council gave City staff direction to direct select an engineering consultant for professional services to administer and deliver the proposed project and to pursue the Community Development Block Grant Program to fund the Arden Manor hardcourt construction and construction administration, while utilizing PIR-Parks funds to fund the grant application (approximately $5,000) and `Shovel Ready' design work (approximately $18,000) in order to increase the competitiveness of the grant application (per discussions with Page 1 of 2