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Page 1 of 4 DATE: December 11, 2023 TO: Honorable Mayor and City Councilmembers FROM: Dave Perrault, City Administrator SUBJECT: Earned Sick and Safe Time Personnel Policy Update Budgeted Amount: Estimated Amount: Funding Source: N/A N/A N/A Council Should Consider Motions to approve, table, or deny the following: • Addition of Earned Sick and Safe Time language to the Personnel Policy. Background The State of Minnesota recently passed a new rule requiring employers to provide a base level of Earned Sick and Safe Time (ESST) to employees; the minimum accrual amount is one hour per every thirty hours worked. For permanent employees, the City’s PTO program is already more generous than the State’s requirement; however, we will also need to offer this benefit to seasonal/temporary employees. Staff is proposing that we add the required language regarding ESST to our Personnel Policy effective January 1, 2024. This will bring us into compliance with State requirements, and following the upcoming compensation study (still to be approved by Council), we will also ask the consultant to provide any recommendations regarding ESST for beyond 2024. The language to be added to the Personnel Policy can be found below (this language is based off LMC’s model policies regarding ESST): Earned Safe and Sick Time (ESST) Effective January 1, 2024, Minnesota’s earned safe and sick time (ESST) law requires employers to provide paid leave to employees who work in the state. All permanent full-time and part-time employees who currently earn PTO will now earn combination PTO/ESST hours. Non-PTO- earning employees will accrue ESST at the rate of one hour per every thirty hours worked not to exceed forty-eight hours in a year. Any provisions regarding ESST in this policy shall also be applicable to PTO unless otherwise noted or required by State Statue. CONSENT ITEM – 8D MEMORANDUM