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AGENDA ITEM — 8I ,-ARZEN HILLS MEMORANDUM DATE: March 11, 2024 TO: Honorable Mayor and City Councilmembers Dave Perrault, City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Arden Manor Hardcourt Improvements Project —Professional Services Agreement and CDBG Program Budgeted Amount: Actual Amount: Funding Source: $160,000 TBD PIR-Parks, CDBG funds Council Should Consider Motions to approve, table, or deny the following: • Resolution 2024-014 that the City of Arden Hills act as legal sponsor for the project contained in the Outdoor Recreation Grant application to be submitted on April 1, 2024 and that the Public Works Director is hereby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Arden Hills. Background/Discussion On July 10, 2023, City Council approved Change Order #1, removing the Arden Manor Park hard court improvements scope of work from the 2023 Arden Manor Park and Floral Park Improvements Project Contract with Peterson Companies. At the December 18, 2023 Work Session, City Council gave City staff direction to pursue the Community Development Block Grant Program to fund the Arden Manor hardcourt construction and construction administration, while utilizing PIR-Parks funds to fund the grant application and `Shovel Ready' design work in order to increase the competitiveness of the grant application and complete construction in 2024. At the January 8, 2024 regular City Council meeting, Council approved Professional Services Agreement with Bolton & Menk for design, grant application and construction administration. Recently, representatives of the CDBG program made City staff aware that the program will not be available for this project in 2024 due to limited staffing resources. Bolton & Menk has Page 1 of 2