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<br /> . <br /> TASK STATEMENT <br /> . Major Responsibility Areas: <br /> 1. Prepares agenda for Council meetings, ensures Council reports are <br /> informative and accurate and attends City Council meetings, maintains <br /> City's official records and makes policy recommendations. <br /> a. Attends all scheduled or special Council meetings to obtain <br /> Council direction and presents and interprets results being <br /> achieved by departments. <br /> b. Complies, coordinates and distributes agenda materials so that <br /> reports can be studied by Council members prior to meeting <br /> discussion and presentation and makes policy recommendations. <br /> c, Ensures that City records are kept and maintained such as Council <br /> minute books, ordinance books and finance reports. <br /> d. Performs or delegates all duties required of a City Clerk to <br /> ensure compliance with Statutes and Plan A form of government. <br /> c. Supervises the conduct of all local elections. <br /> 2. Administers City's personnel program which includes: compensation <br /> plan, labor negotiations, personnel policies/ordinance, <br /> recruitment/selection; grievance/progressive discipline and employee <br /> . development program. <br /> a. Establishes and maintains an effective compensation plan and <br /> administers benefits program. <br /> b. With Council approval, plans, coordinates, develops and directs <br /> personnel programs, policies and procedures which will result in <br /> the effective and efficient utilization of all employees. <br /> c. Represents City Council in the negotiation of the union contract <br /> and represents Council in grievance matters resulting from <br /> interpretation of the union contract and personnel ordinance. <br /> d. Maintains a personnel system which includes files, performance <br /> appraisals and records of accomplishments or disciplinary <br /> actions. <br /> - <br /> e. Recruits and selects employees as needed by the organization <br /> consistent with state and federal AA and EOE laws. <br /> 3. Acts as City's chief financial officer by preparing and submitting <br /> annual budget for Council approval, oversees City's investment <br /> program, ensures proper accounting procedures and record keeping and <br /> develops capital improvement plan. <br /> . a. Develops the annual budget for presentation in appropriate form <br /> for review and consideration by the City Council. <br /> b. Oversees administration and control of all financial matters. <br /> c. Submits an annual audit report and capital improvement plan for <br /> Council approval. <br />