CCP 01-20-1993 - Laserfiche WebLink

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.- , CITY OF 1\RDEN HILlS . HEHIU\NDUK '1'0: Mayor and City council FRQ(: Dorothy A. Person, City ]ldminiRtrator t:fJ DM'E: January 15, 1993 BtlIl.1ECl': City organizational Review - Update and Reccmnendation '!he following is a synopsis of the reorganization of internal duties of City Hall staff of Arden Hills. As you will find, the primary focus of reorganization is on centralized purchasing 1.U1der Finance and the revision of priorities under the =ent Planning and Zoning l\dministrator/Deputy Clerk. '!his reorganization focus to provide time to priorities to address community concerns . '!hese have been identified through Arden Hills 2000, the City survey, the League of Minnesota cities and state legislature priorities. '!he Deparbnent Heads will be proactive and involved in overall planning of their responsibilities, review and recommend any items in work relating to legislative change, to area-wide changes by Council, by Met Council and the . state/legislative actions, by consolidation and cooperation issues. The result will be addressing community needs through a proactive rather than a reactive stance. Deparbnent Heads will be required to operate in a higher management level. '!herefore, Deparbnent Heads will act in an overall view and long-term planning JOOde versus putting out fires. One exanple of the change is Deparbnent Heads will be to manage contractors rather than si1nply be responding. This puts the City in a leadership role to address long term needs and requirements of the city. This higher level of expectation of management will have an effect on their view and follow through of daily work activities required of cu=ent line staff. '!his outcome is expected with only miniInal staff increase - 1 clerical. As a new l\dministrator, you will see initially a more involved hands-on approach to governing of the city. For this purpose, the l\dministrator will be involved in the reviewing of more detail of each cleparbnent within the city. The enclosed organizational chart shows that the City l\dministrator will be more hands-on in overall administrative duties. PreviOUSly, these duties may have been done on a limited basis, such as personnel or risk management. '!hese duties include MIS, Records and Data Practices, Personnel, Elections, Risk Management, and Short and IDng Tenn Planning. Each of these areas are not a full-time job in the city of Arden Hills. However, I believe that each of these areas need a serious review by the Administrator. .