CCP 01-20-1993 - Laserfiche WebLink

Home Browse Search

, . city Organizational Revi_ - update and Reo ........dation Page Two Based on a review of best use of city funds, the position of the city Aa::ountant needs to be provide:i time for a centralized purchasing function to be active and effective in the best use of taxpayer's funds. '!his was previously in the A=untant's job description and would continue. However., the Aa::ountant has needed to have the time provide:i for this purpose. , More involvement of the City Administrator eliminates the need for a Deputy Clerk role: the Planning and Zoning Administrator will be adopting additional and more indepth duties. However, other technical areas are needed to be actively managed. '!hese areas have consistently been seen as major areas of need previously, however, the staffing level has been lllnited. '!hese areas include direct and active supervision of inspection, co:ie enforcement, more indepth review and more participation in planning and zoning administration from a staff perspective, licensing and pennits, and an:i1na1 control. New areas have been identified as highly il11perative include envirornnental issues, econcmri.c development, COI1Ul1UI1ity cammunications through Cable and news releases, and an:i1na1 control. '!he proposal for this position title is Community Planning Coordinator with planning and zoning. '!his revised position is a =itical and highly professional position. It includes technical areas that have not previously been identified as a specific piece of any individual's job. '!his position is also a very visible . position within the Community. '!he planning and zoning, and the economic development are very c::onpatible and lerrl themselves to a good Im<:Mledge of sllnilar issues and is very involved in working with businesses in Arden Hills. '!his position will be needing to be aware of the business activities and potential businesses for econcmri.c development purposes as they occur. '!he Administrator and the Community Planning Coordinator will be working closely together to develop these programs in the next year or two. Much of the time needed for economic development will depend on the future of the Arsenal site and the land that mayor may not be available from that property. Each of these changes have been reviewed in order to make best use of City funds and efficient use of activities required of each Department and for each service to the citizens. It is recommended that a General Clerk position be added to the city staff. '!his position would provide assistance in detailed and administrative activities of the Community Planning Coordinator, Parks and Recreation Director, and Public Works SUperintendent. '!he General Clerk will be expected to pick. up the day-to-day phone answering, information gathering, typing, and preparation for meetings. In addition, the General Clerk would be expected to be able to be prepared to give citizens information on straight-fOrward information, such as dates of snowplowing, snowplowing rules, and signup in addition to general information on zoning issues, Planning CoJmti.ssion activities, and meeting dates. '!his will provide each of these 3 Department Heads additional time to carry out other management activities expected of a Deparbnent Head. .