CCP 01-30-1995 - Laserfiche WebLink

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I I. CITY OF ARDEN HILLS MEMORANDUM I DATE: January 25, 1995 I TO: Brian Fritsinger, City Administrator Terry Post, Acting City Administrator/Accountant I FROM: Cindy S. Walsh, Parks and Recreation Director C5J I SUBJECT: Data Privacy Issues with regards to Credit Card and Telephone Registration I As you are aware. the former City Administrator and I had several conversations regarding the possibility of implementing telephone registration and payment for services using credit cards. I Aside from the logistical questions with regards to installing an additional phone line, and possible added staff time to process the information there is a cost factor associated with paying the user fee. I do feel that the City of Arden Hills should pursue this option regardless of these I concerns, However. the Millllesota Government Data Privacv Act, which went into affect . , August I, 1994, presents a legal barrier to implementing telephone registration. I- The legislature added new information to Section 13.57 (Social Recreational Data). The following is the exact wording of the section with the new subdivision underlined, I The following data collected and maintained by political subdivisions for the purpose of enrolling individuals in recreational and other social programs are classified as private, I pursuant to Section 13.02, Subdivision 12: the name, address, telephone number. anv other data that identifies the individual. and anv data which describes the health or medical condition of the individual, family relationships and living arrangements of an I individual or which are opinions as to the emotional makeup or behavior of an individual. Information we receive from each participant is now considered private. Section 13,04, rights of I subjects of data, covers how this data can be collected and used. In summary, each participant/guardian must sign a tellllessen warning and waiver for the City to use participant information for program use. Therefore, registrations should not be taken over phone since a I written release is not obtained. I am working with a committ~e to modify the Data Privacy Legislation so that cities are able to I use participant information for program use without having participants sign a waiver. I will keep you updated. My recommendation is to hold off on any further phone registration process I until the data privacy issue is worked out. I- CS \VOjr I