CCP 07-31-1995 - Laserfiche WebLink

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. I. . " ~'.'.. < . Honorable Mayor and City Council July 26, 1995 Page Two . Alternates I An additional item note with regard to this project is the need to address the alternate bid items. According to most, if not all of the Contractors submiuing bids, it appears that the establishment of turf prior to the 1996 softball season will be next to impossible to ensure . without the inclusion of the irrigation system. This alternate bid item totals $".i,OGO ($I.ooo less than estimated). The use of irrigation and sod for lUrf establishment will give \he City a higher degree of certainty that the new fields will be ready for play next Spring. I It is our recommendation that this method of turf establishment be used by the City to ensure an acceptable playing surface for 1996. I The final alternate for the City's consideration is the installation of lights on the southeast ball diamond. This item was bid at $49,000 ($4,000 higher than previously estimated) l- and the configuration designed would accommodate the possible lighting of the south west field in the future. Parking lot lights may also be included for $2,800 and the City may get a $1,400 deduction for the installation of wood poles versus steel. I Recommendations Based upon the alternatives presented above, it would be our recommendation to award I the contract to Veit & Company in the amount of $256,575,00 to include the installation of the irrigation system as proposed in Alternate 6.0. Additionally, if the Council wishi::s to include field lighting in one of the ball fields. MSA would recommend accepting both I Alternate 7.0 (Southeast Field lighting) and 7.1 (Parking lot addition and deduction for wood poles). This would result in a total contract award amount 0[$306,975.00, and all estimated total project cost of approximately $362,000 based upon a 5% contingency cost I and associated overhead costs. Additionally, we also make the following recommendations for your consideration: I . The City of Arden Hills should note acceptance and receipt of all nine bid proposals. Bid bonds should be returned to all but the three low bidders for the project. I . The City should award the project to Veit & Company, upon resolution of the alternate bid items presented. I . All conditions and transactions as noted herein be subject to review and I- input of the City Attorney. I