CCP 10-10-1995 - Laserfiche WebLink

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n_ _ n__________ , Honorable Mayor and City Council October 5, 1995 . Page Two In any case, the improved presentations at these hearings would provide residents with accurate information regarding their specific streets, as well as, the methodology used to prioritize their street. The new process would involve the following steps: . Review latest Pavement Management Report and select streets to be addressed. . Periodically publish street ratings and long-term improvement plans. . Also select second priority streets for maintenance/reconstruction. . Prepare preliminary report outlining street conditions, the City's PMS program, and estimated costs associated with vanous means of rehabilitation. . Prepare more "resident-friendly" and more informative multi-media hearing presentations with diagrams and slide presentations. - . Hold informational meeting with residents of first priority streets. . Digest input from informational meeting and evaluate the need to add any - second priority streets to the list. - . If necessary, hold a second priority informational meeting to gather further input on secondary streets being considered for inclusion in the street ~ improvement project. - . Maintain an "input/action log" to track all input and allow the engineer and .- staff to respond to all concerns presented at these meetings. . Compile and reduce this information for the public hearing. - Prepare a more dynamic, multi-media presentation to achieve better resident , . understanding of the projects and a more informative public hearing presentation. I Following the informational meetings, staff would bring the list of streets to be improved for the respective year to the City Council at a formal public hearing. At this point, staff I would have accumulated specific information from residents at informational meetings to present to the Council. In addition, the engineer and staff would have had the opportunity to address many public questions, concerns, and other issues with residents prior to the I hearing in an effort to streamline the public improvement process. As an additional improvement, staff anticipates a revised cover letter to accompany any official notices, so I residents will find these mailings more understandable. Plan Preparation and Resident Input I Following the authorization of plans and specifications, MSA would initiate the distribution of the project "newsletters", which you may be familiar with. The initial publication would I serve the purposes of both soliciting input and informing residents that the engineer would be conducting on-site "project walk-thru's" to gather further information. The purpose of .. these steps in the process is to ensure that the final plans accurately reflect not only the needs of the City, but the desires of residents as well. This portion of the project would include: 520!065'{)21O,oct I