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Page 2 of 3 Work Session. Council was interested in considering all of these items presented at that Work Session and requested staff to go through the process of receiving feedback from Public outreach and providing preliminary planning level cost estimates of these items prior to determining the final scope of the project. Considering Council’s desire to be flexible at the early stages of the project with the design and the current broad scope of the project, Staff requested that Bolton and Menk, Inc. (BMI) provide a Professional Services Agreement (PSA) that only included the following: complete online survey development, public involvement, survey analysis, planning level cost estimates based on feedback and a Public meeting presentation to Council. This PSA with BMI was approved by Council at the April 8, 2024 Council Meeting. Council was able to see the presentation from BMI and the packet information they put together, breaking down in detail the survey results at the Work Session on May 28, 2024. For the Work Session today on June 10, 2024, Council will need to define more, the scope of the project, which will lead the project into the design phase. A PSA amendment will be requested from Bolton & Menk related to that project scope for the Arden Oaks Park & Freeway Park Improvement Project. Anticipated project schedule: • April 2024: Project Kickoff and Online Survey Development (Completed) • April/May 2024: Perform and Complete Public Involvement Process (Completed) • May 2024: Finalize Online Survey Report (Completed) • May 28, 2024: Present Final Report findings at Work Session to Council • June 2024: Take selected Scope of Work and Amend PSA for Design and Construction • July/August 2024: Concept design with updated cost estimates, host Open-House event • August/September 2024: PTRC and City Council involvement and final cost estimates • Fall 2024: Lock in purchase of play equipment • February/March 2025: Bid • April 2025: Award construction contract • Summer/Fall 2025: Construction As mentioned by Bolton and Menk at the last Work Session, there could be a grant opportunity, however, the timeline for the project would definitely need to adjust and would likely push the project back a year due to the timing of the grant application. If Council did desire to go this route, Staff would do more research as to the requirements of the grant and adjust the timeline accordingly, then return back to Council with the attained information at a later Work Session. Discussion Council should review the survey results from both parks and provide direction for the project scope desired for amenities/improvements and related budget. Once the project scope is determined, at a future meeting, BMI will propose an amendment to their existing contract, which will include tasks from design to project closeout.