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ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 28, 2024 8 some miscellaneous items that relate to the play structure or hardcourts or items that have been consistent in recent past Park Improvement Projects. Mr. Shearen explained Public Works Staff and PTRC have each performed site visits and listed feedback for potential park improvements, in addition to the play structures and hardcourts and over and above what had been budgeted for in the CIP, which was presented to Council at the March 11 Work Session. Council was interested in considering all of these items presented at that Work Session and requested staff to go through the process of receiving feedback from Public outreach and providing preliminary planning level cost estimates of these items prior to determining the final scope of the project. Mr. Shearen stated that considering Council's desire to be flexible at the early stages of the project with the design and the current broad scope of the project, Staff requested that Bolton and Menk, Inc. (BMI) provide a Professional Services Agreement (PSA) that only included the following: complete online survey development, public involvement, survey analysis, planning level cost estimates based on feedback and a Public meeting presentation to Council. This PSA with BMI was approved by Council at the April 8, 2024 Council Meeting. For this Work Session on May 28, 2024, Council will need to define the scope of the project which will lead the project into the design phase, and a PSA amendment will be requested from Bolton & Menk related to that project scope for the Arden Oaks Park & Freeway Park Improvement Project. Preliminary cost estimates for both parks were reviewed with the Council. Anticipated project schedule: • April 2024: Project Kickoff and Online Survey Development(Completed) • April/May 2024: Perform and Complete Public Involvement Process (Completed) • May 2024: Finalize Online Survey Report (Completed) • May 28, 2024: Present Final Report findings at Work Session to Council • June 2024: Take selected Scope of Work and Amend PSA for Design and Construction • July/August 2024: Concept design with updated cost estimates,host Open-House event • August/September 2024: PTRC and City Council involvement and final cost estimates • Fall 2024: Lock in purchase of play equipment • February/March 2025: Bid • April 2025: Award construction contract • Summer/Fall 2025: Construction Councilmember Rousseau discussed how the playground equipment at her neighborhood park had changed and now wasn't challenging for her child. Councilmember Monson stated she supported playground equipment being challenging. She indicated she did not want the new equipment to be duplicative. Councilmember Rousseau reported the last time the Council looked at redoing a park, costs came in 30% higher than anticipated. She commented on how New Brighton had done a tremendous job pursuing grants to assist with their park upgrades. She suggested Arden Hills consider pursuing grants. Mr. Shearen stated the City could proceed in this manner but indicated it may push the park projects back another year or two. He explained most grants from the State require all park features to be accessible.