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strategy to group City businesses to be distributed amongst the commissioners for planning <br />visits. <br />Following the June meeting, staff asked the subcommittee to draft a procedure document and <br />timeline for the in -person business visits. The goal with these documents is to establish a <br />standard operating procedure and expectations for when the visits could begin and when they <br />should be completed. These drafted documents will be provided as a handout at the July meeting. <br />Discussion <br />In -person business visits strategy follow-ups from June meeting <br />Communications update <br />- Online tool for question submittal <br />- Drafted handout <br />o Discuss drafted content and format <br />o Consider revisions to draft <br />o Next steps for handout — subcommittee to provide final sign -off? <br />Dividing City businesses amongst commissioners for visit <br />- Discuss approach and proposed number of businesses to visit <br />- Review map provided in presentation <br />- Next steps <br />Procedure document <br />- Review drafted document <br />- Discuss possible revisions <br />- Next steps <br />Timeline document <br />- Review drafted document <br />Discuss potential questions, possible revisions <br />Next steps <br />Next Steps <br />Staff will work with the Senior Communications Coordinator on the online tool and associated <br />QR code for the visit questions. For the handout, staff will make the recommended revisions and <br />work with the Senior Communications Coordinator to create a more complete mock-up. The <br />commission should determine who will provide final sign -off on the handout. <br />Staff will incorporate the EDC's feedback into the process of dividing up the City's businesses <br />for the in -person visits. Staff will plan to share proposed business lists to commissioners at the <br />next meeting. <br />After receiving feedback on the procedure and timeline documents, staff will work with the <br />subcommittee to finalize the procedure and timeline documents to be shared at the next EDC <br />meeting. <br />Attachments <br />Handouts to be provided at the meeting as referenced. <br />Page 2 of 2 <br />