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Page 1 of 3 AGENDA ITEM – 3A MEMORANDUM DATE: August 19, 2024 TO: Honorable Mayor and City Councilmembers Jessica Jagoe, Interim City Administrator FROM: David Swearingen, P.E. Public Works Director / City Engineer SUBJECT: Proposed Public Work Department Organizational Chart Budgeted Amount: Actual Amount: Funding Source: $0 $138,278.21 (Phase 1) 72% General Fund $113,304.07 (Phase 2) 28% Enterprise Funds Council Should Consider • The proposed modifications to the Public Work Department Organizational Chart • Direction for staff to implement Phase 1 in 2025 Background This item is the proposed modified organizational structure and staffing changes related to the Public Works Department that the Public Works Director/City Engineer is requesting as a “needs now” to perform City business more effectively at the level of service that is demanded. On July 18, 2024 this item was presented to the Personnel Committee, the recommendations were to bring Phase 1 to Council for consideration to implement in 2025 and Phase 2 and Phase 3 would be considered at a later time if/when Phase 1 was up and running to Staff’s satisfaction. Attachment A shows the “needs now” organizational chart as a whole and is followed with color coded proposed phasing. The phasing is not labeled with an exact timeline but it is anticipated it would be implemented year after year, 2025 for Phase 1 and 2026 for Phase 2. Another page in Attachment A and below in the Budget Impact section is the estimated budget for Phase 1 and Phase 2, these have been updated by the Finance Director. Phase 3 is dependent upon a signed Development Agreement for Rice Creek Commons, strategy for this can be discussed further at the meeting. Also provided, as only a reference, are the “current” PW org chart and what is anticipated for TCAAP “full-build” PW Org Chart.