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AGENDA ITEM - 3A <br />r <br />-ARPEN HILLS <br />MEMORANDUM <br />DATE: September 9, 2024 <br />TO: Honorable Mayor and City Councilmembers <br />Jessica Jagoe, Interim City Administrator <br />FROM: Bryce Shearen, CPRE — Bolton and Menk, Inc. <br />Lucas J. Miller, Assistant Public Works Director <br />SUBJECT: 2025 Park Improvements Project - Arden Oaks Park & Freeway Park Open House <br />and Online Survey Results, PTRC Input and Design Scope Direction <br />Budgeted Amount: Actual Amount: Funding Source: <br />$230,000 — Arden Oaks Park $TBD PIR — Parks, <br />$245,000 — Freeway Park SLP Lions Club Donation <br />Council Should Consider <br />• Selecting and directing ordering of the final play structures and colors from the <br />playground vendor, as well as the design of the playgrounds from Bolton and Menk, Inc. <br />for the proposed 2025 Park Improvement Project at Arden Oaks Park and Freeway Park <br />after consideration of the survey results and inputs from the PTRC. <br />Background <br />At the March 11, 2024 Work Session, Staff presented to City Council an introduction to the <br />Arden Oaks Park & Freeway Park Improvement Project. Arden Oaks Park and Freeway Park <br />play structures and swings were built in 1999 and 1998, respectively. Through the City's Park <br />Maintenance Management Plan, park equipment is to be considered for replacement on a 20-year <br />cycle. Within the 2024-2028 CIP, Arden Oaks Park and Freeway Park are programmed for <br />improvements in 2025. <br />On April 8, 2024, Bolton and Menk, Inc. (BMI) provided a Professional Services Agreement <br />(PSA) that included online survey development, public engagement, survey analysis, planning <br />level cost estimates based on feedback and a Public meeting presentation to Council. On May 28, <br />2024 Bolton & Menk presented to Council breaking down in detail the survey results. At the <br />following Work Session on June 10, 2024, Council defined more the scope of the project. The <br />PSA Amendment No. 1 was then approved by Council at the June 24, 2024 Council Meeting for <br />Bolton & Menk related to the project scope for the Arden Oaks Park & Freeway Park <br />Improvement Project to take the project all the way through Closeout. <br />Page 1 of 4 <br />