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contract and pursue future CDBG grants to cover the costs of that work and build that scope in
<br />the future. On June 26, 2023, Council approved Resolution 2023-032, Accepting the Bid and
<br />Awarding the Arden Manor Park and Floral Park Improvements Project Contract to Peterson
<br />Companies in the amount of $816,523.35.
<br />Primary elements of improvements at each park are play structure replacement, play structure
<br />container replacement, hard court rehabilitation, trail improvements, ADA improvements, shelter
<br />improvements and other amenities. At the June 20, 2023 Work Session, City Council directed
<br />staff to remove the Arden Manor hard court from the scope of the project and pursue future
<br />CDBG funds in February 2024 to apply towards construction in the future. Staff contacted
<br />Peterson Companies, Inc. to discuss the project scope change and agreed to a change order
<br />following award of the contract in the amount of-$115,649.89, which resulted in a new contract
<br />amount of $700,873.46. This Change Order #1 was approved by Council at the regular Council
<br />meeting on July 10, 2023.
<br />In order to complete the work in the field, there were some underruns and overruns of varying
<br />scopes of work due to actual site conditions in the field. These items are outlined in HR Green's
<br />Recommendation Memo (Attachment A) but include discrepancies of items in excavation,
<br />subgrade stabilization fabric, additional tree removals and some added hard surface
<br />improvements. Attachment C is Change Order #2 which is a summary of the final quantities of
<br />these underruns and overruns. Staff recommends that Council approve Change Order No. 2 in
<br />the added amount of $12,293.69.
<br />The project is substantially complete, five percent is being withheld from the work completed in
<br />accordance with the contract documents and will be released at a later date when Final Payment
<br />is requested and close out documents are received. Payment No. 2 is in the amount of
<br />$22,004.91. Staff recommends that Council approve Payment No. 2.
<br />Budget Impact
<br />A summary of the project costs and funding sources to date is provided below:
<br />Arden Manor
<br />Floral
<br />TOTAL
<br />Engineering
<br />$ 71,742.88
<br />$ 52,287.12
<br />$ 124,030.00
<br />Contractor
<br />343,721.24
<br />472,802.11
<br />816,523.35
<br />Playground Equip
<br />115,469.11
<br />79,549.81
<br />195,018.92
<br />Shelter
<br />41,006.00
<br />27,964.00
<br />68,970.00
<br />Park Amenities
<br />13,050.00
<br />19,550.00
<br />32,600.00
<br />Change Order 1
<br />(115,649.89)
<br />(115,649.89)
<br />Change Order 2
<br />12,293.69
<br />12,293.69
<br />Actual Total
<br />$ 481,633.03
<br />$ 652,153.04
<br />$ 1,133,786.07
<br />Over CIP Budget
<br />$231,933.03
<br />$ 46,153.04
<br />$278,086.07
<br />Attachments
<br />Attachment A: Recommendation Letter from HR Green
<br />Attachment B: Peterson Co. Pay Request #2
<br />Attachment C: Change Order #2 — Quantity Overruns/Underruns
<br />Attachment D: Change Order #2 Cover Letter from HR Green
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