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CONSENT ITEM - 8C <br />,`iIPEN HILLS <br />MEMORANDUM <br />DATE: October 28, 2024 <br />TO: Honorable Mayor and City Councilmembers <br />FROM: Jessica Jagoe, Interim City Administrator <br />SUBJECT: Interim Policies — Flexible Scheduling and Dress for Your Day <br />Budgeted Amount: Actual Amount: Funding Source: <br />N/A N/A N/A <br />Council Should Consider <br />Motions to approve, table, or deny the following: <br />• The proposed interim policies regarding flexible scheduling and dress for your day effective <br />from the date of approval through December 31, 2025. <br />Discussion <br />On September 25, 2023, the City Council approved interim policies relating to flexible scheduling <br />and dress for your day at City Hall through December 31, 2024. Since implementation, city staff has <br />utilized both interim policies, and several employees have approved flexible schedules. Department <br />Directors feel this has been successful and there have been no complaints or issues with maintaining <br />city services. Based on this, the Personnel Committee has recommended the interim policies remain <br />in -effect for another year. There is one proposed change shown below to the Flexible Scheduling <br />policy to strike hours carrying over to a subsequent week due to overtime requirements for non- <br />exempt employees working more than 40 hours in a pay period. Next fall, City Staff will review <br />these changes and make a recommendation to the Personnel Committee and City Council on whether <br />or not to make the changes permanent, additional changes, or to remove the policies all together. At <br />any time, either of these interim policies may be revoked by the City Council or City Administrator <br />without prior notice. The language for the interim policies is below: <br />Flexible Scheduling <br />To ensure employee availability and accountability to the public the City serves, all full-time <br />employees (exempt and non-exempt) are to be at work or available to the public and co-workers <br />during the hours of 9 a.m. to 3:30 p.m., at least four days per week, unless away from the work site <br />for a work -related activity or on approved leave. Employees choosing to work a schedule other than <br />the typical schedule (i.e. City Hall's normal operating hours) must have written approval from their <br />supervisor and Department Head. Alternate schedules may include but are not limited to: eight hour <br />Page 1 of 2 <br />