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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 13, 2004 4 ~ mid-50's or 60's. He asked why the valves were not scheduled to be replaced originally. Mr. Brown stated in this contract, they assumed there would be a few valves inoperable, but nearly all of the valves were problems, He stated based on this experience, for the 2004 PMP project it was anticipated that all valves would be replaced. He noted they were not planning on taking all of these values out for the 2003 project and they did not think the scope was going to be as significant as it was. Conncilmember Holden asked how long the valves lasted and expressed concern the valves were not made a part of the original bid. Mr. Brown noted it was difficult to determine if valves needed to be replaced until they could be visually inspected. He stated this type of a change order would not happen again and valves would be replaced. MOTION: Councilmembcr Grant moved and Councilmember Larson seconded a motion to approve Change Order #1 for the 2003 PMP project totaling $126,487.93 to Amt Construction. The motion carried unanimously (4-0). B, 2004 PMP Edl!:ewater Neil!:hborhood - Chanl!:e Order #1 for additional watermain work Mr. Brown stated the Council awarded the 2004 PMP Edgewater Neighborhood Reconstruction e project to Amt Construction on June 28, 2004 for $1,059,189.76. The proj ect was essentially completed with the exception of minor punch list items and landscape warranty work. Three partial payments totaling $915,414.64 have been approved by the Council to date, He reviewed Change Order #1 for the Council. He recommended the City Council approve Change Order #1 for the 2004 PMP Project totaling $34,170.00 (3.2% of the original contract amount). The contract amount of $1,059,189.76 will therefore be increased by $34,170.00 to a new contract amount of$I,093,359.76. MOTION: Councilmember Holden moved and Councilmember Larson seconded a motion to approve Change Order #1 for the 2004 PMP project in the amount of $34,170 to a new total contract amount of $1 ,093,359.76. The motion carried unanimously (4-0). C. 2004 Bndl!:et Amendments Mr. Siddiqui stated typically in December, the Council approves a final amended budget for the current year, At various times throughout the year, staff requests the Council approve spending for items that were either not budgeted or were budgeted, but not adequate to complete a particular transaction. During the calendar year 2004, staff had requested budget amendments in the total amount of $372,334. These amendments were previously approved by the Council and had impacted various funds. The original 2004 Adopted Budget is $9,338,351. Totaling all of e the amendments, in the amount of $372,334, will modify the 2004 Budget to $9,710,685. Staff requests the Council approve the amended 2004 Budget by increasing the originally adopted budget by $372,334. The modified 2004 Budget is $9,710,685. -~-