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, I I Minutes of the Arden Hills Regular Council Meeting, 1-27-92 Page 2 RES. #92-08; ADOPI' NO SM:)KING POLICY Council was referred to a memorardum fram the city Accountant, Program SUpervisor arxi Administrative Secretary dated 1-24-92, recommen:ling a Smoke Free City Hall policy. Council.Irember Malone advised he discussed this matter with the Administrator arxi noted that the City is TlOi/ in c:artpliance with state statute. He expressed concem that the meIl'Drardum recommen:ling the policy was forwarded to eouncil fram staff rather than Department Heads. He further expressed concem that this matter requires managerial intervention; noted the memorardum does not mention all employees have been advised of the proposed policy. Malone suggested the matter be tabled until such time as all employees have been advised of the policy arxi offered an opportunity to express concerns. Malone noted the policy should not include the reference to "chewing tobacco", since the action does not create smoke. Malone moved, seconded by Hicks, to table action on the policy until such time as management has had an opportunity to meet with all staff members to determine if there are any problems with the proposed policy. MahcMald moved, seconded by Malone to amend the motion to require that management provide a specific recommendation to eouncil at their first Regular Meeting in February. Amended motion =ied unanimously. (4-0) Original motion as amended =ied unanimously. (4-0) eouncil.Irember Mahowald stated he is opposed to deferring action on this matter arxi indicated he would have brought the item to Council for action if the staff had not initiated the policy. He favored staff taking the initiative to present the proposal. eouncil.Irember Hicks agreed with the points noted by Malone arxi suggested the Deparbnent Heads offer all employees the uH:JU.LlLU1ity to review the policy prior to adoption by Council. He indicated Council should be sensitive to the needs of the smoking employees arxi hear concerns. '!he Clerk Administrator advised the recommendation fram the employees was based on a proposed change in health care insurance coverage, which provided a diSCOlll1t in costs if the City Hall is designated as a "smoke-free" envirornnent. He stated he has not discussed the matter with individuals who currently smoke. Berger suggested tabling action on this matter would provide him an opportunity to discuss the matter with all employees arxi make a recommendation to Council regarding the policy. eouncil.Irember Malone indicated that such policy changes should be discussed with all employees pri= to subnission f= Council action. 'Ihe Clerk Administrator advised the memorardum was reviewed by him pri= to subnission for Council action. He stated the staff put a subtantial amount of research into the matter.