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compensatory time as approved by their Supervisor throughout the calendar year. However, as a <br />result, the personnel policy does need to provide an automatic payout at the end of the year of all <br />unused compensatory time rather than allowing the ability to carry over compensatory time from one <br />year to another to comply with payroll regulations. The proposed language for the personnel policy <br />amendment is below: <br />Non -Exempt (Overtime -Eligible) Employees <br />All overtime -eligible employees will be compensated at the rate of time -and -one-half for all hours <br />worked over 40 in one workweek. Vacation, sick leave, and paid holidays do not count toward "hours <br />worked." Compensation will take the form of either time -and -one-half pay or compensatory time. <br />Compensatory time is paid time off at the rate of one -and -one-half hours for each hour of overtime <br />worked. <br />For most employees the workweek begins at midnight on Saturday and runs until the following <br />Friday night at 11:59 p.m. Supervisors may establish a different workweek based on the needs of the <br />department, subject to the approval of the City Administrator. <br />The employee's supervisor must approve overtime hours in advance. An employee who works <br />overtime without prior approval may be subject to disciplinary action. <br />Overtime earned will be paid at the rate of time -and -one-half on the next regularly scheduled payroll <br />date, tmiess the employee indieates on his/her- timesheet that the evet4ime eamed is to be r-eeer-ded as <br />However, the employ, e�y indicate on his/her timesheet that <br />the overtime earned is to be recorded as compensatory time in lieu of payment. <br />The maximum compensatory time balance ,,,.,.,,m u tie for any employee is 40 hours pia . Once <br />an employee has earned 40 hours of compensatory time in , no further compensatory <br />time may accrue in that ,.,,lord,,,- All further overtime will be paid. Employees may request and <br />use compensatory time off in the same manner as other leave requests. Employees are required to use <br />any accrued compensatory time off before requesting use of PTO. Unused compensatory time earned <br />will be paid to the employ the end of the calendar year at the hourly PqY rate the employee <br />earning at that time. Employees will not be allowed to carry over unused compensatory time balances <br />into the next calendar vear. <br />All compensatory time will be marked as such on official time sheets, both when it is earned and <br />when it is used. The Finance Department will maintain compensatory time records. A44-Any unused <br />balance of accrued compensatory time aeefue will be paid when the employee leaves City <br />employment at the hourly pay rate the employee is earning at that time. <br />Budget Impact <br />N/A <br />Attachment <br />N/A <br />Page 2 of 2 <br />