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Parks, Trails & Recreation Committee – May 20, 2025 Page 2 <br /> <br />3. REPORT <br /> <br />A. Council Liaison Update <br /> <br />Recreation Supervisor Johnson provided an update from Council Liaison Rousseau. Council <br />will be discussing the Twin Cities Gateway Grant and how to spend that money. The donations <br />for the Park Summer Passport Program were accepted by Council. <br /> <br />Committee Member Olson said that Bethel donated 100 water bottles for the passport program. <br />She said the City is not allowed to solicit donations. That will make it hard to create the raffle <br />baskets. Committee Member Rogers was going to reach out to the Arden Hills Foundation who <br />can solicit donations on the City’s behalf. <br /> <br />Recreation Supervisor Johnson said the foundation is set up so businesses can donate money. <br />They can solicit donations and the City can request the monetary value of the prizes and the City <br />can purchase prizes. There is an option to allow sponsorships. <br /> <br />Parks and Recreation Manager Skalicky said one of the first tasks she did was to put together <br />a packet about sponsorships. She looked at what surrounding cities are doing. She discussed that <br />companies can sponsor an event for a certain amount of dollars. In return, the company’s name <br />will be on the flyer and will have a booth or table at the event. If it’s a larger event, there may be <br />a banner. There can be different tiers of sponsorship or there can be a one time sponsorship based <br />on an event. Most surrounding cities have a page dedicated to recreation sponsorships. She is <br />recommending we create a sponsorship policy. There will be a template letter so the language is <br />consistent regardless of who is seeking the sponsorship. When the new Communications <br />Coordinator starts, they will be tasked with creating an advertising brochure outlining the items <br />that can be sponsored. There will be a dedicated page on the website. None of this has been <br />approved yet. The City Attorney will review the policy and she will bring it back to PTRC. <br /> <br />Recreation Supervisor Johnson said its differentiating between donations and sponsorship. <br /> <br />Parks and Recreation Manager Skalicky said this is common. Nearly every city she looked at <br />had some kind of sponsorship for recreation programs and events. <br /> <br />Committee Member Olson asked for ideas on how to solicit donations for the big prizes for the <br />Park Summer Passport program. <br /> <br />Recreation Supervisor Johnson said we could request a monetary value from the Arden Hills <br />Foundation. It would be good to have an idea of what prizes you want so you can be sure what <br />amount to request. <br /> <br />Committee Member Olson asked if we get a donation then we can go to Arden Hills businesses <br />and purchase items for prizes. <br /> <br />Committee Member Rogers said the EDC were excited that the PTRC asked for help. She doesn’t <br />think it makes sense that we can use donated money to purchase prizes but can’t accept prizes. <br /> <br />Recreation Supervisor Johnson said we can accept donations. We just can go out and solicit <br />them.