Laserfiche WebLink
Aerial Illuminations has offered a discounted price for the 150 drones show (which is the minimum <br />number of drones used) with an option to increase later to a 200 drones show if the City contracts <br />prior to December 31, 2025. Attached for Council review is a contract with Aerial Illuminations <br />(Attachment B). Staff worked with the City Attorney who has reviewed the initial proposal and <br />vetted the contract, giving approval to present such to the City Council. <br />Regarding funding, Al Stauffacher of Twin Cities Gateway Visitors Bureau (TCG) confirmed that <br />TCG grant dollars can be used to fund the drone light show, provided the TCG logo is used and a <br />video is subsequently provided that TCG will include on their website. Sponsorship recognition is <br />another potential option (with certain perimeters) that can help offset costs for production of the show <br />(page 4 of Attachment A references sponsorships/logos). Note the 75th Anniversary Planning <br />Committee will be exploring sponsorships for the event in general as planning efforts continue. <br />Staff is therefore recommending Council consider approval of a contract with Aerial Illuminations for <br />a drone light show to be performed at the Arden Hills 75th Anniversary event on July 17, 2026 <br />beginning at approximately 9:30 pm. Note the contract is for 150 drones at a discounted price of <br />$12,500 with the ability to increase such in 2026 to 200 drones for a discounted price of $15,000 if <br />the City executes the contract by December 31, 2025. <br />Budget Impact <br />Funds in the amount of $12,500 allocated in 2025 from the Twin Cities Gateway Visitors Bureau <br />(TCG) grant have been approved by TCG for this particular use. These TCG 2025 funds must be <br />used prior to December 31, 2025, which allows the City to fulfil the contract with Aerial <br />Illuminations and secure the discounted price as stated above prior to year end. <br />Should the City wish to expand the drone light show after the first of the year, which would incur <br />an additional cost as noted above, Council could consider utilizing funding allocated from future <br />2026 TCG grant dollars, local sponsorships that the City secures, or by utilizing the $10,000 <br />budgeted for the 75th Anniversary event in 2026 to fund the additional cost. <br />Attachment <br />Attachment A: Aerial Illuminations Proposal <br />Attachment B: Aerial Illuminations Contract <br />Page 2 of 1 <br />