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.- M'.''lUTES OF THE ARDEN HILLS COUNClL \VORKSESSION MEETING MONDAY, JANUARY 22, 1990, 4:30 P.M. - CITY HALL CALL TO ORDER Pursuant to due call and notice thereof, Mayor Sather called the meeting to order at 4:30 p.m. ROLL CALL The roll being called the following members were present: Mayor Thomas Sather. Councilmembers Nancy Hansen, Paul Absent: Councilmember Thomas Mahowald. Also present: Dan Winkel, Clerk Administrator Gary Berger and Deputy . Malone and JoAnn Growe, Public Works Supervisor Clerk Catherine Iago. EASEMENT ENCROACHMENT Council was referred to a report from Public Works Supervisor Winkel dated 1-18-90, regarding a survey conducted along Katie Lane and Stowe Avenue to identify easements by landscaping and fencing, encroachments on City Winkel displayed pictures of the 20 ft. sewer utility easement located along the north property line on Katie Lane properties and the southerly property line of Stowe Avenue. He explained with the current encroachments located on the easement it is difficult and in some cases impossible to maneuver the Jetter truck along the easement to repair sewer line problems or perform routine maintenance. The Public Works Supervisor noted that it appears the fencing along the southerly property line for the Stowe Avenue residences is located 2 ft. into the Katie Lane easement and not on the actual property line. He stated this may have occurred because the first resident to place a fence along this property line incorrectly located the fence and future fencing was also incorrectly located. After discussion, Council concurred that it would be appropriate to begin establishing some criteria for elimination of easement encroachments in the area identified along Katie Lane and Stowe Avenue. Council requested staff review any permits issued for fences located in this area to determine if persons were allowed to construct encroachments within the easement areas and submit the findings to Council on Friday, January 26, Council also noted that a process should be established to insure easement areas are clearly identified for residents seeking building permits in the future and that staff identify and notify persons applying for the permits of any such easements. It was the consensus of the Council to discuss the materials submitted by staff at a future worksession meeting; it was suggested that after review and establishment of criteria for elimination of easement encroachments, a meeting be scheduled with the residents of the Katie Lane/Stowe Avenue area to discuss the easement problems. . Attorney Filla commented there may be circumstances arising in some encroachment cases that are unique and Council may consider such cases on an individual basis.