Laserfiche WebLink
CONSENT ITEM - 8E <br />'It <br />EN HILLS <br />MEMORANDUM <br />DATE: December 8, 2025 <br />TO: Honorable Mayor and City Councilmembers <br />FROM: Jessica Jagoe, City Administrator <br />SUBJECT: Minnesota Paid Leave and Personnel Policy Updates <br />Budgeted Amount: Estimated Amount: Funding Source: <br />N/A N/A N/A <br />Council Should Consider <br />Motions to approve, table, or deny the following: <br />• Addition of Minnesota Paid Leave language to the Personnel Policy along with <br />amendments to other leave provisions and City branded clothing. <br />Background <br />Minnesota Paid Leave: <br />The State of Minnesota recently passed a new law requiring all employers to provide Minnesota <br />Paid Leave (MNPL) effective January 1, 2026. This mandatory paid family and medical leave <br />insurance program for eligible employees earning more than $3,900 annually (including Council <br />and temporary/seasonal employees) will provide job protections and partial wage replacement <br />per benefit year for each program leave type (broadly categorized as family/caregiving leave and <br />medical leave). An employee can take 12 weeks of leave, up to a combined total of 20 weeks <br />under the program. <br />The City has received approval from the State to administer a MNPL private plan equivalent <br />through Reliance Standard (our carrier for STD/LTD). Administering MNPL through a private <br />plan is expected to provide more timely processing and convenience to employees and to Human <br />Resources staff by having one carrier for coverage when claims could elevate to long-term <br />disability. Additionally, bundling our benefits significantly reduced the rate of our premiums for <br />STD. Council is being asked to approve the City and employee contributions for 2026 under a <br />separate memo; however, the Personnel Committee is recommending the employee portion of <br />the premium based on a maximum of 0.44% of the employee's gross wages. <br />Page 1 of 2 <br />