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<br /> 4~ ' . <br /> I CITY OF ARDEN HILLS <br /> i' MEMORANDUM <br /> DATE: August 25,1997 <br /> I TO: M,yo, ood City Cooodl l)(- <br /> I FROM: Kevin Ringwald, Community Development Director .. <br /> SUBJECT: Request for Proposals for Comprehensive Plan Update <br /> I Request <br /> I The Staff requests City Council authorization to distribute the attached Request for Proposals <br /> (RFP) for updating the City's Comprehensive Plan to a select number of Planning firms in the <br /> Twin Cities (Exhibit A). <br /> I Background <br /> The State of Minnesota has mandated that all Cities within the seven county metropolitan area <br /> I update their comprehensive plans by December 31, 1998. The City of Arden Hills has allocated <br /> funds (Account #101-41910-3120) to undertake this task in calendar year 1997. Also, the City <br /> has applied for a $20,000 grant with the Metropolitan Council (Resolution # 97-35) to assist with <br /> Ie the update. <br /> The Staff is aware of at least sixty (60) firms who provide planning services in the Twin Cities <br /> I area. As an alternate approach, the City Council may wish to consider using a Request for <br /> Qualifications (RFQ), provided to each of these sixty (60) firms, so that a broader group of <br /> I planning firms may be targeted. <br /> RFP <br /> I Attached the City Council will find the RFP for your review and comment. The proposed <br /> deadline for submittal is Friday, September 19,1997. Ifthe City Council approves the RFP, then <br /> the Staff would suggest the following timetable: <br /> I 1. August 26, 1997 Distribute RFP's <br /> 2. September 19,1997 Submittal ofRFP's by firms <br /> I 3. September 22 - 26, 1997 Submittals reviewed, short list prepared <br /> 4. September 29 - October 8, 1997 Interviews of consultants <br /> 5. October 14, 1997 City Council selects consultant/approves contract. <br /> I 6. October 15, 1997 Commence update of Comprehensive Plan <br /> 7. March I, 1998 Updated plan to Metropolitan Council <br /> I Recommendation <br /> The Staffrecommends that the City Council authorize the preparation of the Request for <br /> ~ Proposals, and that the RFP's be distributed to the list of pI arming firms identified. <br /> I <br />