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QBOLTON & MENK Real People. Real Solutions. January 5, 2026 David Swearingen, PE Public Works Director/City Engineer City of Arden Hills 1245 W Highway 96 Arden Hills, MN 55112 Attachment C ue Burnsville. MN 55337-1649 RE: Professional Engineering for 2026 PMP Street & Utility Improvements Project Amendment 1 - Additional Project Scope Dear David: Ph: (9521 890-0509 Fax: (9521 890-8065 Bolton-Menk.com Through the final design process for the City of Arden Hills' 2026 PMP Street & Utility Improvements Project, the project schedule has been better identified with respect to the City's special assessment and contract award processes. It has been determined that contract award will not occur with sufficient time to execute the contract and allow the contractor to perform tree clearing by the restriction date for tree clearing operations in areas identified as likely to affect specific threatened and endangered wildlife species. As such, it is recommended to proceed with separating the tree clearing operations directly surrounding Karth Lake from the overall project contract and have that work performed in advance of the project to meet the date restriction requirements. Additionally, Arden Hills recently adopted their budget for 2026 which included funds allocated for trail improvements at Arden Oaks Park and for the basketball hardcourt improvements at Arden Manor Park. The trail improvements at Arden Oaks Park were previously designed and included in the bid as a design alternate with the surrounding park improvements project, but it was not approved due to the bid pricing. The basketball court improvements at Arden Manor Park was partially designed with the intent to pursue grant funding, but was not completed and is now proposed to be locally funded. City staff have indicated a desire to incorporate these park improvements into the 2026 PMP Street & Utility Improvements to take advantage of economies of scale that will hopefully result in advantageous bid pricing for the City. Both of these efforts were previously completed by Bolton & Menk parks staff so they can easily be continued and incorporated into the 2026 PMP street & Utility Improvements project with minimal re -work required. If these additional scopes of work are directed by Council to move forward, additional design/plan production services, bidding services, and construction services will be necessary. Below is a list of the proposed changes to the project scope since the original contract was approved to accommodate these requests: Isolate the tree clearing work from the 2026 PMP Street & Utility Improvements plans and specifications, and produce a standalone tree clearing set of plans and specifications. These will be incorporated into a quote package and sent to various tree removal contractors to obtain quotes for the work. The intent would be to have the quote process completed in time to award the tree clearing contract at the February City Council meeting (or the first March City Council meeting at the latest) to allow for the work to be completed by the April date restriction. This work would H:\ARDH\25X137753000\0_2026 PMP Street & Utility Improvements\A_Project Management\2_Contracts\Amendments\Amendment 1 -Tree Clearing Quote Package & Two Parks Project Alternates\137753_2026 PMP Street & Utility Improvements Amendment 1_20260105.docx Bolton & Menk is an eaual 0000rtunitv emolover.