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Page 1 of 2 <br /> <br />AGENDA ITEM – 3C <br /> <br />MEMORANDUM <br /> <br />DATE: April 13, 2026 <br /> <br />TO: Honorable Mayor and City Councilmembers <br /> Jessica Jagoe, City Administrator <br /> <br />FROM: David Swearingen, P.E. Public Works Director / City Engineer <br /> Jeff Frid, Public Works Superintendent <br /> <br />SUBJECT: Arden Hills Public Works Capital Equipment Discussion <br /> <br /> <br />Council Should Consider <br /> <br />Council should consider providing staff direction on future planning related to Public Works <br />Capital Equipment recommendations and purchases. <br /> <br />Background <br />The City Council and City Staff requested to discuss the Public Works Capital Equipment <br />recommendations and purchases ahead of the CIP budget cycle discussions. <br /> <br />Currently, Public Works manages replacement recommendations of all equipment and vehicles <br />by following the replacement cycle guidelines table (Attachment A), evaluating each item as it <br />comes within its replacement window, and producing a condition rating to assist in prioritization <br />(Attachment B). Staff then enter the recommended replacement year into the CIP. The Finance <br />Director provides feedback on the recommended timeline related to the fund balance, and Public <br />Works staff make adjustments as necessary, and the final recommendation is brought to Council <br />for consideration. <br /> <br />Traditionally, factors that are considered important when recommending replacement of <br />equipment have been maintaining a higher trade-in or auction value, reliability of uninterrupted <br />service to the community, taking advantage of warranty periods, and avoiding higher repair costs <br />before they happen. <br /> <br />Discussion <br />Attachment C is an updated version of the Equipment/Vehicle CIP, which would be proposed for <br />the upcoming 2027-2031 CIP. The equipment recommendations are what Public Works staff <br />consider essential to maintain operations in the City.