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Page 2 of 2 <br /> <br /> <br />o 2025 - September <br />o 2024 - February <br />o 2023 - None <br />o 2021 and 2022 - October <br />o 2020 - Virtual <br />o 2019 - None <br />o 2017 and 2018 - September morning and October evening <br />o 2016 - September <br />o Questions: <br /> Does Council want the SOTC event to be held annually? <br /> Does Council want to set a permanent date and time for the event? If <br />so, should this be in the spring or fall? Should timing change during <br />election years? <br />• Location – the last two years the event has been held at City Hall. Past locations have <br />included at an Arden Hills restaurant or business. Quotes for off-site locations in 2025 <br />were on average $1,000/minimum. The draft policy as written would set the location to <br />be held annually at City Hall. <br />o Question: Does Council want to set a permanent location? If so, where? <br />• Topics – the topics included in the draft policy are the typical areas for <br />Department/City updates. At the August work session, it was suggested that topics <br />could be rotated between Councilmembers and that staff would automatically shift <br />those each year rather than having Council annually pick topics that they would want to <br />talk about. Below are scenarios for Council consideration: <br />o Option #1 – The Senior Communications Coordinator will ask Council annually <br />to pick their topics. Like previous years, first and second choice would be <br />given. If there are dual requests for the same topic: 1) staff could bring this <br />discussion to a work session for Council decision, or 2) staff could make sure <br />there is a rotation of topics and assign accordingly. <br />o Option #2 – All topics, except for the Introduction which would be presented by <br />the Mayor, would be rotated annually for Councilmembers to present. Each <br />year, staff would shift Councilmember names to the subsequent topic. In those <br />years when there is a new Councilmember, staff would slot that name into the <br />open topic(s) to maintain rotation. <br /> Question: How does Council want the Presenter for topics to be <br />handled? <br /> <br />Council should review the draft policy and provide comments. Following discussion, Staff will <br />bring this forward to a future regular meeting for adoption based on feedback received. <br /> <br />Budget Impact <br /> <br />N/A <br /> <br />Attachment <br /> <br />Attachment A: Draft SOTC Policy