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<br />Voo Strate~ic TechnolMJ Initiatives <br /> <br />Issues that require further evaluation prior to proceeding with document imaging <br />include server space (existing vs. dedicated), staffing resources, and software <br />functionality. <br /> <br />Current Status / Projected Schedule <br /> <br />We currently have a few elements in place to begin document imaging including <br />a digital scanner (documents less than 11x14). Our new copier also has the <br />capacity to scan documents as large as 11x17. The following highlights the <br />hardware and staffing resources necessary to begin a document imaging <br />program: <br /> <br /> <br />Document Imaging <br />Software Licenses <br /> <br />Assumes one central scanning station wi(h two other <br />$15,000 licenses, Annuallicense/support fee would have <br />im lications for future 0 eratin bud ets, <br /> <br />Workstation <br /> <br />$1,800 <br /> <br />Workstation dedica(ed (0 document imaging, <br /> <br />Allows scanning of large formal documents including <br />building plans, as-builts, plats, site plans, and so on. This <br />item would be cost shared for joint use wi(h the City of <br />Shoreview; <br />Clerical support wouid assis( in the scanning of documents <br />and electronically filing them. This may represent an <br />opportunity to work wi(h one of the local agencies that <br />provide job training and experience for mentally <br />handicapped individuals. Seasonal or temporary staff <br />could also be used, <br /> <br />. <br /> <br />Large Format <br />Document Scanner <br /> <br />$10,000 <br /> <br />Clerical Support <br /> <br />$10,000 <br /> <br />The above is incorporated into the 2004 Capital Improvement Plan. <br />Implementation Timeline: 2004-2005 <br /> <br />2. E- Government Services <br /> <br />With the advent of the internet, cities now have the ability to provide information <br />and services in new ways. Currently, Arden Hills provides a significant amount of <br />information via the website. However, with the exception of a few larger <br />communities, most cities have not implemented "transactional" or e-government <br />services. Transactional services could include such things as online utility bill <br />payment, building permit applications, recreation registration, meeting room <br />reservation, and so on. The following highlights the strategic initiatives to be <br />evaluated and implemented regarding e-government services <br /> <br />. <br /> <br />City of Arden Hills <br /> <br />7 <br /> <br />Technology Master Plan <br />