CCP 08-31-1998 - Laserfiche WebLink

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. '..... . Memorandum, New City Hall Report Page Three August 31, 1998 What is the Project Schedule? Subject to the Council's approval of the Planning Case and construction plan preparation, the recommendation is to complete construction documents by November 2, 1998, This will allow a bid opening on December 3, 1998, and City Council approval of the bids on December 14, 1998, Staff still needs to resolve the audio visual needs issue, This will require a consultant to be brought on board and may lengthen the time necessary to complete plans by 3 - 4 weeks, The goal is to allow for Council approval in January, 1999, and for construction to begin in April, 1999, What is the Status of the Land TransferlLease Agreement? Staff will be meeting with the National Guard and its attorneys on September 14, 1998 to begin discussions and negotiations on the lease agreement. Architect Fee The original architect fee of Architectural Alliance was based on an assumed building size of 12,000 square feet, and an assumed construction budget of $1,120,000, With the continued . delays in proceeding with plan preparation, and the increase in building size, the architects have expressed an interest in discussing their design fees, Other Site Relatcd Issues The City Council has recently discussed proceeding with the Phase II planning efforts at TCAAP, One of the outcomes of this study would be additional information that may, or may not, affect Arden Hills' interest in the re-use of the arsenal. One of the questions the City Council may wish to consider, prior to proceeding with preparation of plans is, in the case that the implementation of the plan is found to be unfeasible or untimely, "Does the City Council still believe that TCAAP is the best site for City Hall?" In other words, "What affect, if any, does the Phase II planning process have on the City Hall site selection?" Onc of the issues which may affect this is timing, The following timeline attempts to convey the best estimate dates for completion of certain components of the re-use plan and City Hall construction, If the City were to delay construction until after the Phase II study is complete, the City would need to either complete construction plans now, or extend its lease on current space, In the case that the City were to elect to locate city hall elsewhere, it would want to consider preparation of construction plans on another site, . ___n ____