CCP 03-29-1999 - Laserfiche WebLink

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. ~. Memorandum, 1999 Committee Structure Page Two March 24, 1999 e The Council has recognized that the size of the existing staffis not at a level which can accommodate a large number of immediate projects. The Council has also recognized that a well-organized committee can assist the City Council and staff in accomplishing many of the long-term and/or immediate projects. It has been commented on by some that the committee restructuring is an exercise of reducing staff's time commitment to working with committees. lbis is not, nor should it be, the goal of this process. The goal should be to create a structure which keeps in mind the philosophy of the city, while at the same time works to accomplish the annual goals established by the City Council. As it establishes the new committee structure, the Council does need to take into consideration how to use staffs time effectively so that it can accomplish its day-to-day tasks as well as participating with committees on projects. It is finding the correct balance on the number of committees that can help the Council complete its goals for 1999 without overwhelming City resources. Council/Staff Involvement At the Retreat, the discussion focused on a commitment to have each Councilmember and e Department Head have one affiliated committee. While on paper this looks good, in practice it is unrealistic with the goals the Council has identified. Either the goals need to change to accommodate this single committee approach, or the approach needs to broaden. In addition, I do not believe that the Mayor or Administrator should necessarily be assigned to ongoing committees, at least in the sense of our current committee structure. The value of these two positions is a commitment to attending and participating on all of the committees at various times as appropriate. lbis helps garner support and reaffirmation of the philosophy statement and the basic goals and values being established by the City Council. The exception to this would be involvement by the Mayor or City Administrator for special types of committees that may be set up to address a specific community issue or an "Oversight! AdvisorylManagement...." type of committee. Existing Advisory CommitteeslMissions Before proceeding with discussion on new committees, the Council may wish to briefly review the existing committees and their mission statements. These committees include: . Business Development Committee To assist with the review of business needs, target marketing, and commercial/residential redevelopment efforts of the community. lbis Committee meets regularly once each month, currently at 8:00 A.M. on the third Wednesday .. of each month. ...