CCP 03-29-1999 - Laserfiche WebLink

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DRAFT 4 ARDEN HILLS CITY COUNCIL - MARCH 8.1999 Considering the fact that the black dirt must be removed, the best way to achieve this would be to e award Bid Alternative A with this contract. Once the contract is awarded, the price for the dirt must be changed to zero via a Change Order. Additionally, the City needs to re-negotiate the timing of the project. The City had hoped to begin the project before now and there are provisions in the contract to allow an extension. Mr. Brown stated that he anticipates the construction to begin on April 12, 1999, once the City acquires access to the site. If the City gains access earlier, the construction would begin sooner. The road should be active by the end of JWle and the final construction should be completed by the end of July. The black dirt would be removed by the end of December. Some dirt will need to be removed at the beginning of the project and this would be stockpiled on another portion of the site. As of this date, the option is open for the City or County to use the dirt if it is needed. However, once the bid is approved, the dirt would belong to the contractor. Mr. Brown stated that Staff is comfortable with Forest Lake Contracting and the subcontractors they have selected. Mr. Brown advised that the City Engineer recommends the City Council adopt Resolution #99- 07, Accepting Bids and Authorizing Execution of Contract in the Matter of the Improvement of West ROWld Lake Road, Phase I. The adoption of this Resolution will award the West ROWld Lake Road, Phase 1, Street Improvement Project, including Alternatives A and B to Forest Lake Contracting at a project cost of $794,725.05. e With regard to Alternative B, COWlcilmember Malone stated that it had been his Wlderstanding that this portion of the project was to be considered later on in the project phase. It had also been his understanding that the median would be concrete, not landscaped. Mr. Brown explained that the majority of the landscaping would be around the pond areas and boulevard south of the intersection that would include trees and shrubs. The medians are to be landscaped and irrigated. Mr. Brown stated that Alternative B was added later in the project by request of City Staff in order to receive a price. Upon further evaluation, the landscaping may be modified. Councilmember Larson asked for confirmation that Forest Lake Contracting has agreed to reduce the $32,000 of Bid Alternate A to zero dollars if the time to remove the soil is extended to the end of the year. Mr. Brown stated that this was correct. He noted that the bid assumes the soil volume is 20,000 cubic meters, rather than cubic yards, which equates to approximately 28,000 yards. Councilmember Larson asked, if the bid for Alternative A had been reduced to zero, why was it being included in the final bid price. Mr. Fritsinger explained that, per legal requirements, any revisions to a bid rnust be made via a Change Order. The decision to award the contract must be based upon the bids as presented. e