CCP 11-29-1999 - Laserfiche WebLink

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. . . " Memorandwn, City Events Task Force Page Two November 24, 1999 Staff will coordinate with Council Liaison Aplikowski, notify task force members of their appointment, and tentatively schedule the orientation meeting in mid-January. Comm;ttec Structure Items In past discussions regarding the restructuring ofthe committees, the City Council had clarified several items including COWlcil Liaison role, term limits, staff role, role of committee, nwnber of members, nwnber of excused absences, service on multiple committees, and application process/forms. As a review of COWlcil intent, and for my benefit, I've listed those items and ask for Council comments as needed. . Role of Council Liaison/Council The primary role of the Council Liaison is to represent/clarify COWlcil positions on issues, provide feedback to the task force based on the goals ofthe City Council, and report back to the full City Council any relevant issues of discussion. Council members should provide an overview on how the city operates. The City Council would provide, at an annual orientation session, an overview (i.e., government background, operations, etc.); and its prioritized goals and specific charge to each City task force, and then the Council Liaisons would takc on an advisory or observation status. . Term Limits Term limits will not be used lor any of tile task forces. The Council did clarify that chairpersons not be allowed to serve a term greater t1lan two consecutive years. . Staff Role The primary role of staff is to provide background information, and to keep the group focused on the goals as outlined by the City Council. Staff or the Council Liaison would take any recommendations of the task force and forward them to the City Council. Staff would prepare all meeting agenda packets and mail them, based on the direction of the chairperson. Staff should provide any background information it has available to assist with the discussion of agenda items It was the consensus of Council that staff provide background information to the task force, who then create their own agenda, work program, and complete all work with a resulting formal recommendation or resolution for the City Council. Staffs role would be simply to keep the task force focused on the goals outlined by COWlcil, and ensure that a proper record of the actions of the task force were kept for Council information.