CCP 02-14-2000 - Laserfiche WebLink

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e e e Memorandum, Ingerson Road Group Page Three February 9, 2000 Date Activitv - Week of 2/28/00 - 3/3/00 Preliminary meeting of Review Group Week of 3/13/00 - 3/17100 Follow up meeting of Review Group 3/27/00 Council Meeting Preliminary Review with City Council Week of 4/3100 - 417100 Follow up meeting of Review Group (to review City Council input) Week of 4/17/00 - 4/21100 Follow up of Review Group 4/24/00 Council Meeting Recommendation to City Council (4/24/00 Council meeting) City Council Meeting of 5/8/00 Final Decision of City Council on road project With a May timeframe, Council would have an opportunity to have the plans and specifications ordered and completed by the end of June, with a review at the beginning of July. A determination no later than the July 31, 2000 City Council meeting would need to be made on whether or not to order the plans and specifications for the road project. This would leave August and part of September to develop the plans and specifications and prepare bidding documents. The City Council would set an early October bidding date and allow receipt of bids to be opened the middle of October, with a determination by the City Council on award of bid at their October 30, 2000 meeting. This would complete the plans and specifications, the bidding, and awarding of the bids by the first of November, 2000, with a contract to be worked out in the following ten (10) day period. I believe this would be favorable to the City from a bidding and construction price standpoint. One issue that will need to be determined is if a recommendation is brought forward to proceed with a project, it will take place in the year 2001, and we are scheduled to have a road improvement project in the year 2002. The City will need to make a determination as to whether we can afford to do projects in consecutive years. A recommendation will need to be brought forward from staff as to whether or not this is fmancially feasible. Scope As previously suggested, the charge of the group is to determine the scope of a road improvement project in the Ingerson Road neighborhood. Mr. Brown has provided a list of the issues that the group should try to address and issues that the City Council may want to consider being non-negotiable (attached). I believe the City Council needs to determine some basic elements of the project that would need to be considered to be final determinations and those that the Council would be flexible on and consider alternatives. Mr. Brown will be supplying the group with financial information, as previously requested by the City Council, on the costs of the project, with and without Hamline Avenue North in the project.